Building & Facilities Manager at Vanderbilt in Nashville, Tennessee

Vanderbilt University School Of Nursing Facility ManagementWith a history dating back to 1908, Vanderbilt University School of Nursing (VUSN) has a long-standing reputation for excellence in nursing, teaching, practice and research. The school offers graduate level education in the Master of Nursing, Master of Science in Nursing, Doctor of Nursing Practice and the Doctor of Philosophy* degrees (*degree awarded through the Graduate School). VUSN is a community that welcomes staff, students, faculty and colleagues from many different professional and personal backgrounds.Key Functions and Expected Performance:Facility ManagementOversight of all VUSN space-related needs and opportunities, on-site and offIdentify routine maintenance issues and work with internal facility resources to addressProblem solves urgent maintenance needs directly, or in consultation with Assistant Dean for Administration & Operations, concerning staffing, utilization of facilities, maintenance issues and/or use of equipment/fundsServes as School of Nursing liaison to Plant Operations and Environmental ServicesCommunicate important facility-related events and issues with faculty/staff/studentsResponsible for VUSN bi-annual space surveyServe as VUSN representative to the VU Emergency Preparedness/Response ProgramActs as liaison to VU Card office to establish, maintain and schedule building and room accessMaintain and issue keys for faculty/staff/studentsWork with VUSN leadership and VU Real Estate office regarding off-site leases (as appropriate)Responsible for beginning/end of employment and related check-in/out procedures for faculty/staff/students which includes distribution/return of keys and ID badges, and granting/cancelling access to buildings and copiersManage copy program and related supply ordering and act as equipment maintenance point of contactDevelop and make recommendations for procedural changes that streamline programs and processesAct as a resource for faculty/staff/students related to interpretation of facility-related policy/procedureEnsure all policies/procedures are in compliance with University and VUSN guidelinesPrepare facility-related data for reports, meetings, grant submissions, etc.Monitor security cameras for VUSN facilities as appropriateSpace ManagementWork with Assistant Dean for Administration & Operations regarding office assignments as needed, which includes facilitating all office renovations including moves and scheduling, and assisting faculty/staff moves in conjunction with IT teamMaintain office, floor and elevator signage and directories and update as necessaryCoordinate with Senior Coordinator of Reservations and System Management on rental and overall usage of VUSN spaceServe as backup for room reservation and schedulingAssist with setup/take down for special events (tables, chairs, etc.)Ensure all storage facilities within VUSN are properly maintainedFacility Budget ManagementEstablish, manage and monitor annual budget for day-to-day operations, as well as construction-based projects which includes reviewing for any discrepancies/variance and correct as neededProvide monthly copier use and change reports to VUSN departmentsMonitor building-related funds to ensure restricted building fund accounts are utilized to their fullest extent based on the intent of the donorOrdering building supplies and equipment as neededConstruction ManagementParticipate in all construction-related planning and operational meetings to achieve overall project goals within the established budgetary guidelinesServe as key point of contact for construction-related supervisors/foremen and act as on-site liaisonWork daily with on-site construction team to coordinate facility needs and any implications to classes or personnelCommunity with faculty/staff/students with pertinent information related to disruptions to daily activity, regarding construction safetyMiscellaneous DutiesAttend appropriate VU faculty-related meetings and report key issues to leadershipPerform other duties as assignedSupervisory RelationshipsThis position has supervisory responsibility for the Senior Coordinator of Reservations & Scheduling.Education and CertificationsBachelor's degree from an accredited institution of higher education is necessary.Master's degree from an accredited institution of higher education is preferred.Project Management certification is preferred.Experience and SkillsOutstanding verbal and written communication skills are required.Strong problem-solving and organization skills are required.Excellent interpersonal skills are required.Supervisory experience is preferred.Strong computer skills are required.Five years of experience in facilities management is highly preferred.At Vanderbilt University, our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice. Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.