Asset Coordinator

Asset Coordinator

Responsible for maintaining and updating the university's facilities inventory.

Job Duties - Conduct on-site audits of campus buildings to identify, barcode/tag, and document major facility equipment (e.g., chillers, boilers, air handling units, switchgear, emergency generators, backflow preventers). Input, update, and manage detailed asset information (make, model, serial number, location, installation date, warranty status, replacement cost estimates) in the university's CMMS system. Collaborate with university trade shops (HVAC, Electrical, Plumbing, Controls) to capture and update equipment changes due to failures, replacements, or retrofits; verify and update CMMS records after work orders or component swaps. Coordinate with project managers and contractors during construction, renovation, or retrofits to collect new asset data and archive decommissioned assets. Enforce asset tagging standards, naming conventions, and data protocols to ensure data integrity for preventive maintenance scheduling across all facilities management teams.

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. - Two years of experience in facilities maintenance, facilities operations, facilities management, construction management, or a closely related field. Experience using computer applications and enterprise facilities or asset-management systems, such as AssetWorks AiM, to maintain electronic records, organize information, and prepare reports. Valid Texas driver's license. Ability to conduct frequent on-site work throughout a large campus environment, including walking and standing for extended periods while performing field surveys, asset verification, and site assessments, with or without reasonable accommodation.

Preferred Qualifications - Bachelor's degree in facilities management, construction management, geography, business, information systems, or a related field Experience cataloging, tagging, or verifying facility assets or space inventory Experience with GIS, mobile data collection tools, maps, or CAD floor plans Experience maintaining asset, maintenance, and warranty records Experience in higher education, public sector, or large multi-building environments