Assistant Director of Finance

Assistant Director Of Finance

The Assistant Director of Finance offers daily operational support to the Director of Finance and collaborates closely with key managers in the hotel and maintains accounting standards within established policies and procedures. This person must have the financial acumen to analyze and disseminate key data and present it in an understandable format to the hotel team. This individual must have a high level of analytical skills and have high level experience in excel document creation & management. They will assist in the annual and monthly budgeting process and closely monitor financial results, from both a revenue generating and expense control perspective. This position impacts cash flow by effective management of Income Audit, Payroll, Accounts Receivable, and Accounts Payable at the hotel level. The ideal candidate must be able to provide leadership and mentoring to junior members of the accounting department, developing individuals towards growth opportunities. The OKANA Resort is part of Pyramid Global Hospitality, a leading hospitality company that offers career opportunities and has a steadfast commitment to putting people first.

Qualifications

• Bachelor's degree in accounting or finance desired
• Five-Seven years of experience in hospitality/full-service hotel Accounting Department
• One – Three years of Supervisory experience in a similar leadership role
• Minimum of five years progressive accounting or finance experience
• Experience supporting financial reporting, budgeting, forecasting, internal controls, and month-end closing is strongly preferred
• Computer expertise as it relates to Microsoft Excel and hotel Point of Sales and Property Management Systems
• Ability to communicate effectively with the public and other employees
• Read, write, and speak English fluently
• Expertise in problem solving and analytical skills
• Exceptional organizational skills
• Ability to meet deadlines

Performance Standards

• Customer Service: Deliver the best service, quality and value to every customer, every time. Maintain customer satisfaction as the driving philosophy of the hotel. Personally demonstrate a commitment to customer service by soliciting and responding promptly to guest needs. Commit to satisfying every guest. Ensure Front Office staff, including all new hires, understand procedures for resolving guest inquiries regarding billing, refund, check. Empower department staff to deliver customer service by encouraging and rewarding responsive guest assistance.
• Financial: Manage financial processes to meet or exceed budgeted profit and margin of the department. Help prepare annual hotel budget that accurately reflects the hotel's operations plan. Anticipates revenue/cost problems. Analyze financial and operating information on an ongoing basis. Ensure department staff are trained in financial/control procedures as outlined by Internal Audit, and that these procedures are regularly followed. Impacts cash flow by effective management of Accounts Receivable and Accounts Payable at the hotel level. Manages all financial processes to ensure hotel profitability and compliance with accepted practices.
• People: Manage people according to Pyramid Global Hospitality's values, which are centered around putting associates first. Instill a servant culture which is focused upon partnering and supporting all members of the team. Manage human resources functions including recruiting, selection, orientation, training, performance reviews, pay and recognition programs to maintain a skilled and motivated workforce. Maintain a positive, cooperative work environment between staff and management. Emphasize training and development as a way of doing business to empower employees to successfully perform their jobs. Help to develop management talent by acting as a mentor for direct reports. Resolve employee grievances fairly and timely. Ensure employees fully understand performance standards, review process, and reward successes. Manage safety program to protect guests and employees and which meets OSHA requirements. Use ongoing safety plan to minimize workers' compensation claims.
• Quality: Maintain financial standards by routinely inspecting assigned departments to ensure that accepted processes are being followed. Monitors capital projects within budget. Produces on time reports for key managers to use in operating hotel. Have proper files and systems for tracking all areas.
• Managing The Business: Identify and effectively react to major revenue and expense opportunities and potential problems on an ongoing basis. Accurately forecast revenues and profit within acceptable variance levels.

Essential Functions

• Constantly. Assure property operations meet internal audit standards.
• Constantly. Review of income journal and facilitating any reclass as necessary.
• Constantly. Maintain all contracts, leases, and other legal and financial records.
• Constantly. Operate in compliance with all local, state, and federal laws and government regulations.
• Constantly. Prepare and file all required state and local tax returns, including Sales and Use, and Occupancy taxes.
• Constantly. Participation in food and beverage inventory counts as per the SOP.
• Constantly. Prepare and submit monthly reconciliation of balance sheet accounts.
• Constantly. Demonstrate positive leadership characteristics, which inspire employees to meet and exceed standards.
• Constantly. Direct the development and implementation of internal control to ensure the security of Pyramid Global Hospitality assets and the accurate recording of assets, liabilities, income, expenses, and other transactions.
• Constantly. Maintain work area neat and organized.
• Constantly. Promote employee empowerment.
• Constantly. Report all unsafe conditions immediately.
• Frequently. Assist in directing the preparation of the annual budget and subsequent forecasts.
• Frequently. Perform in the capacity of any position supervised.
• Frequently. Responsible for the Accounting office in the absence of the Controller.
• Occasionally. Assist external and internal auditors.
• Occasionally. Assist in selecting, training, scheduling, supervising, disciplining, and counseling employees according to Pyramid Global Hospitality policies and procedures.
• Occasionally. Conduct performance appraisals.
• Occasionally. Responsible for updating and maintaining the data processing equipment and computerized systems.
• Occasionally. Supervise the financial statement preparation and account reconciliation.
• Occasionally. Attend all mandatory meetings.
• Occasionally . Conduct and/or assist with performance appraisals.

Marginal Functions

• Frequently. Respond to any reasonable task assigned by Director of Finance and Managing Director.
• Frequently. Attend and conduct meetings as required both within the department and within the property's organizational structure.
• Frequently. Ensure effective solution oriented communication within the department and with other operation departments.

Physical Requirements

• Sitting: Constantly. Sitting in a backed chair behind a desk.
• Standing/Walking: Frequently. Visiting other departments.
• Crouching (Bend at Knees): Frequently. When loading computer paper, filing in lower cabinets and drawers, and retrieving records.
• Kneeling/Crawling: Occasionally. When loading computer paper, filing in lower cabinets and drawers, and retrieving records.
• Stooping (Bend at Waist): Occasionally. When loading computer paper, filing in lower cabinets and drawers, and retrieving records.
• Twisting (Knees/Waist/Neck): Rarely.
• Climbing: Frequently. Climb stairs.
• Balancing: Rarely.
• Leg/Foot Use: Rarely.
• Reaching (Overhead/Extension): Occasionally. Reaching overhead for boxes when conducting a records search.
• Handling/Grasping: Constantly. Sorting and filing of large quantities of paperwork.
• Fingering/Feeling: Constantly. Calculator and computer keyboard.
• Pushing/Pulling: Occasionally. Average weight 5 lbs.; maximum weight 25 lbs.
• Lifting/Carrying: Occasionally. Average weight 5 lbs.; maximum weight 25 lbs.
• Other Physical Demands: Rarely.

Mental Requirements

• Interaction with Others/Communications Skills: Frequently. Professionally deal with difficult situations/people.
• Deadlines/Shift Work/Overtime: Constantly. Meet deadlines as required. Meet multiple priorities of business demands. Adjust to schedule changes and cover shifts on short notice.
• Flexibility: Constantly. Need to work a variety of hours. Varied tasks under varied conditions.
• Pace: Constantly. Must change pace as business demands.
• Highly Repetitive Work: Frequently. Repetitive work especially at the end of each month.
• Attention to Detail: Constantly. Must pay attention to detail to ensure accurate reporting of information, payment to vendors, and business forecasts.
• Other Psychological Demands: Frequently. Handle several tasks at one time prior to completion.

Environmental Setting

• Safety Requirements (I.E., Clothing, Safety Equipment Required, Activities Performed): Constantly. Adhere to safety standards and procedures.
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