Accounts Payable Specialist

Who we are Ketchum & Walton is a trusted manufacturers’ representative serving industry leaders in Noise Control, HVAC Equipment, and Indoor Air Quality. We help clients achieve greater efficiency and cost savings through innovative solutions in air filtration, architectural and interior noise control, HVAC systems, and vibration isolation. We’re proud to partner with top-tier manufacturers who are committed to continuous improvement, cutting-edge research, and advancing technology. Our work environment reflects these values—creative, collaborative, and focused on solving complex problems for our clients. At Ketchum & Walton, our core values are the foundation of everything we do. We’re a team that thinks strategically, works collectively, and strives to be a world-class organization. If you’re driven, innovative, and ready to make an impact, we’d love to hear from you. What we need Our ideal Accounts Payable Specialist candidate is a reliable and highly organized professional who takes pride in producing accurate work and maintaining well-structured processes. They thrive in environments with clear expectations, enjoy supporting others behind the scenes, and are known for their consistency, professionalism, and attention to detail. Key Responsibilities Invoice Processing & Data Entry Accurately enter, code, and process vendor invoices within the ERP system Verify invoice details, approvals, purchase orders, and supporting documentation Maintain organized and accurate AP records and files AP Mailbox Management Monitor and manage the centralized AP inbox daily Respond to vendor inquiries professionally and in a timely manner Coordinate invoice routing and approvals with internal teams and vendors Vendor Portal & AvidXchange Oversight Support administration and maintenance of the AvidXchange platform Ensure invoices are properly submitted, routed, and approved within the system Troubleshoot vendor submission issues and maintain accurate vendor setup information Monitor payment status and resolve discrepancies as needed Vendor Management Complete vendor credit applications and resale certificates Maintain accurate vendor records and reconcile vendor statements Ensure compliance with W-9 and 1099 requirements Payment Processing Serve as backup support for payment processing operations Verify transaction accuracy, reconcile accounts, and resolve payment exceptions while ensuring compliance with company policies and procedures Controls & Compliance Follow established AP procedures and internal controls to ensure accuracy and consistency Support audit requests and identify opportunities for process improvements and operational efficiency Other duties as assigned Minimum Qualifications High school diploma or equivalent required. Additional education or certifications in relevant fields are a plus. 2+ years of accounts payable or general accounting experience Experience with AP automation tools; AvidXchange experience strongly preferred Familiarity with ERP systems such as Acumatica or similar platforms Strong attention to detail and commitment to accuracy Excellent organizational and time management skills Ability to manage multiple priorities in a structured, deadline-driven environment Strong communication and follow-through with both vendors and internal teams Dependable, consistent, and process-oriented Comfortable working independently while contributing to a collaborative team environment Strong sense of accountability and ownership over work quality Calm, professional, and responsive in handling vendor and internal requests Motivated by accuracy, organization, and maintaining efficient processes Reports to: Director of Finance Status: Full-Time, onsite Job Class: Exempt Company Benefits Annual contribution into ESOP account 100% employer-paid healthcare premiums Biannual bonus opportunities Paid time off, holidays, and leaves 401(k) retirement plan And more! Ketchum & Walton is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are based on qualifications, merit, and business need—regardless of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other protected status under applicable law. Please note: We are not engaging with recruiting agencies for this position and will not respond to agency inquiries. Position Location Columbus, OH #J-18808-Ljbffr Ketchum & Walton, Co.