Staff Accountant

The Staff Accountant is responsible for all aspects of the accounting cycle. They work closely with directors to prepare government agency and customer billing invoices, record payments and collect receivables, prepare budgets and modifications, enter invoices and credit card expenses, maintain vendor accounts, and prepare general ledger reconciliations and audit schedules. Building relationships and communicating with agency funders and community partners is required to be successful.

This is NOT a remote position.

RESPONSIBILITIES

Grant Billing and Collections

• Ensure transactions are recorded promptly and accurately in accordance with internal accounting policies.
• Prepare and submit government billings and respond to inquiries regarding discrepancies.
• Record payments, reconcile receivables, and communicate with delinquent accounts to collect outstanding balances.
• Review contracts, understand deadlines, submission requirements, and documentation.
• Monitor and analyze budget allocations and develop budget modifications conforming with agency and federal funding requirements.
• Measure actual performance against budget and report on variances.
• Communicate with agency staff to promote collaboration and process improvement.

General Ledger

• Prepare and record payroll journal entries and allocations into accounting software.
• Process bank deposits and record check payments and ACH deposits.
• Record and reconcile contributed and earned revenue.
• Ensure accuracy of accounting data and reconcile general ledger and bank accounts.
• Maintain vendor accounts, prepare credit applications for new accounts, close vendor accounts.
• Respond to vendor inquiries and resolve discrepancies in billings and payments.
• Prepare year-end vendor tax reports (1099s).
• Administer employee credit card and expense reimbursement program.
• other duties as assigned.

REQUIREMENTS

• Education & Experience: Bachelor's degree in accounting, Finance, or related field, or equivalent experience managing full-cycle accounting processes
• Grant Management: Solid understanding of government billing, contract tracking, compliance requirements, and budget modification processes.
• Technical Proficiency: High proficiency with specialized accounting software, general ledger entries, and financial data tools (e.g., advanced Excel).
• At least 3 years' experience in AP and payment processing and reporting
• Understanding of U.S. GAAP, nonprofit accounting, and general ledger reporting
• Ability to prioritize and meet multiple deadlines under minimal supervision
• Ability to maintain confidential and sensitive information
• Knowledge of NetSuite, Bill.com and Salesforce, Microsoft Excel
• Ability to work in a diverse and professional work environment

Core Competencies

• Financial Stewardship: Maintains meticulous accuracy across the entire accounting cycle, bank reconciliations, and general ledger maintenance.
• Relationship Building & Communication: Collaborates effectively with internal directors and agency staff, and professionally represents the agency to external funders and partners.
• Analytical Thinking & Problem Solving: Monitors performance metrics against budget, reviews allocations, and tracks and resolves vendor/billing discrepancies.

COMPENSATION AND BENEFITS

• The pay range for this position is $80,904 - 125,406. A new hire generally starts between 80,904 and $103,150. The final salary offer will be determined after reviewing relevant factors, including but not limited to skills sets, relevant experience, internal equity, and other business and organizational needs.
• Fully paid employee health, dental, and vision.
• 14 holidays, 10 days vacation, and paid sick leave.
• Employee child care slots at reduced tuition on an as-available basis.
• Lots of opportunities for advancement across the organization.
• Extensive paid training and professional development.

WU YEE CHILDREN'S SERVICES IS AN EQUAL OPPORTUNITY EMPLOYER.

Wu Yee Children's Services conforms to all the laws, statutes, and regulations concerning Equal Employment Opportunities and Affirmative Action. We promote diversity and urge women, minorities, individuals with disabilities and veterans to apply to all of our job openings. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records to apply for any open position in which they feel qualified. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, genetic information and testing, family and medical leave, sexual orientation and gender identity or expression, protected veteran status, or any other characteristic protected by law.

Wu Yee Children's Services is an equal opportunity employer.