Quality Assurance Coordinator

Responsibilities Manage the firm’s annual Independence Survey cycle, ensuring completion and providing data for firm reporting Coordinate the annual internal inspection process, including communication with participants and tracking progress to ensure timelines are met Plan and support QA events (e.g., trainings, virtual meetings), including coordinating catering and logistics with office administration Reserve conference rooms and hotel accommodations Set up Teams/Zoom meetings and prepare materials Manage virtual meeting logistics (e.g., breakout rooms, chat monitoring) Coordinate quarterly QA liaison meetings, including scheduling, agenda preparation, note-taking, and distribution of summaries Schedule LLP Board meetings and prepare and distribute meeting minutes Maintain and oversee engagement letter templates in HubSync, ensuring compliance with QA standards and coordinating updates with Document Processing Support engagement letter template updates and serve as a resource for HubSync-related questions Ensure completion of monthly Accounts Receivable analysis and share results with the Quality Assurance Principal Manage ATAT client documents in network storage, ensuring compliance with document retention policies and communicating file removals Maintain the QA 2nd Partner (2P) tracker, including sending weekly unassigned job reports Provide quarterly guidance on upcoming 2P needs Support Peer Review activities (every three years), including scheduling, logistics, communications, and technology setup Perform additional administrative tasks as needed, including providing ad hoc support to the ATAT Support Services team when time permits Collaborate with and support peers within the ATAT Support Services team Requirements 5+ years of administrative/technical experience Ability to problem-solve independently and act proactively Knowledge of office systems and administrative procedures Proficiency in Microsoft 365 (Word, Excel, PowerPoint); SharePoint experience preferred Adobe Acrobat Strong time management and prioritization skills High attention to detail Excellent written and verbal communication skills Ability to communicate effectively across all levels of the organization #J-18808-Ljbffr