Assistant Property Manager - Commercial

Assistant Property Manager - Commercial

Chicago, IL (Northern Suburbs) | On-site

Compensation: Up to $75K base + bonus + benefits

The Role

We're looking for an Assistant Property Manager to support the day-to-day operations of a diverse portfolio including medical office, retail, industrial, and multifamily assets.

This is a hands-on, high-visibility role ideal for someone who understands property operations, enjoys being in the field, and can balance tenant relations, financial tracking, and vendor coordination.

What You'll Do

Property Operations & Tenant Relations

• Act as the primary point of contact for tenants; handle service requests, issues, and day-to-day communication
• Coordinate tenant move-ins/move-outs including access, COIs, and logistics
• Conduct routine property inspections and identify maintenance or operational issues

Maintenance & Vendor Coordination

• Create and manage work orders for internal teams and third-party vendors
• Coordinate preventative maintenance and repairs (HVAC, plumbing, electrical, etc.)
• Source bids, track vendor performance, and maintain compliance documentation
• Assist with emergency response and after-hours issues as needed

Financial & Administrative Support

• Assist with annual budgets and capital planning
• Support monthly reporting and CAM reconciliations
• Track security deposits and help maintain accurate financial records

Lease Administration

• Maintain rent rolls and track key lease dates (renewals, expirations, options)
• Ensure lease data accuracy and flag discrepancies

Projects & CapEx Support

• Assist with tenant improvements and capital projects
• Coordinate with contractors, architects, and tenants
• Track budgets, timelines, and project completion

Leasing & Marketing Support

• Help maintain marketing materials and property listings
• Coordinate tours and support leasing activity tracking

What We're Looking For

• 2-5 years of commercial property management experience (medical office a plus)
• Strong understanding of lease administration, CAM reconciliations, and property financials
• Experience working with vendors, tenants, and ownership groups
• Proficiency in Excel and property management/accounting systems (QuickBooks a plus)
• Highly organized, detail-oriented, and proactive
• Bachelor's degree in Business, Real Estate, or related field (or equivalent experience)