Admin Specialist III

Admin Specialist III

Our people power everything we do. At Tampa Electric, dependable electricity starts with dedicated individuals whose talent, skill and passion drive our success. We've been lighting the way for West Central Florida for more than 125 yearsand we're just getting started. Join us and build a rewarding career with competitive pay, comprehensive benefits and a culture that supports your growth. Your potential finds its purpose at Tampa Electric. We proudly deliver 99.98% electric service reliability to nearly 860,000 customers across 2,000 square miles of Hillsborough County and parts of Polk, Pasco and Pinellas counties. Through innovation and strategic investments, we're creating a cleaner, brighter energy futurewhile delivering exceptional service every step of the way. We reflect the communities we serve and foster a workplace where every employee feels welcomed, valued and engaged. Join our team of energy experts and help shape the future of power.

Storm Duty Requirements Tampa Electric and its sister companies serve a role in providing critical services to our community during an emergency. Team members are required to participate in the response/recovery activities related to emergencies/disasters to maintain service to our Tampa Electric customers. Team members are required to work in their normal job duties or other assigned activities. Proper compensation will be made in accordance with the company's rules and procedures. Responding to storms will be considered a condition of employment.

Tampa Electric is proud to be an Equal Opportunity Employer.

Position Concept

This position works under minimal supervision and provides administrative and technical support to station management and staff. Additionally, this position provides critical support activities, such as coordination, tracking, technical support, documentation and record retention, related to Big Bend Station, ensuring consistency and compliance. Incumbents perform a variety of high-level administrative tasks including originating forms, maintaining training materials, updating complex spreadsheets, running queries and monitoring, preparing and communicating on budgetary accounts monthly.

Primary Duties and Responsibilities

This position has responsibilities and duties including, but not limited to the following:

• Payroll processing
• Entering and reviewing supervisory, operating and office payroll, including time card entry for covered maintenance employees.
• Performing closeout of bi-weekly payroll routinely and handles paycheck distribution and payroll related special requests.
• Providing payroll reports on productive and non-productive time, overtime hours which Includes a detailed review of payroll records for errors and completeness, ensuring appropriate approvals, releasing payroll records via the WorkMan system.
• Generation/distribution of reports including headcount, overtime reports, non-productive, sicktime percentages and updating of personnel assignments.
• Plant purchasing, accounting and invoicing functions
• Review purchase requisitions, service entry sheets, purchase orders, vender invoicing for completeness and accuracy and secure appropriate approvals; enter required information into SAP and Workman systems; maintain historical files.
• Enter contractor time card information into Workman system and balance to contractor invoice; review for completeness and accuracy.
• Resolve all purchase requisitions and/ vender invoice discrepancies, make correcting journal entries as needed and provide vender and/or payment information to Station staff and Management as requested.
• Manual Accruals, Commitment, Budget Variance & Expenditure Information, and Special Projects
• At the end of each month review outstanding purchase requisitions, open accounts, and vender invoicing to determine which are appropriate for accrual; contact Station staff and/or other support departments when necessary. Prepare and submit month-end accruals and other journal entries as required.
• Miscellaneous other Duties
• Request, disperse and track special funds (i.e. hurricane, annual-get-togethers, safety luncheons, etc.); prepare in good form expense account statements to close-out special fund and primary back-up for miscellaneous Station administrative duties such as handling of food orders/pickups, special room set-ups for meeting, and information distribution as requested by station management and staff.

Qualifications

Education Required: High School Diploma Preferred: Associate's Degree

Experience Required: Minimum of 6 years of work experience related to the duties and responsibilities of this position Preferred: Minimum of 2 years of experience in a utility environment. Familiarity with SAP, FERC system of accounts, Workman and power plant terminology.

Knowledge/Skills/Abilities Required: Proficient in budget and payroll and associated systems. Strong keyboard skills and proficient knowledge of MS Word, MS Excel, MS PowerPoint, and other miscellaneous systems. Preferred: Experience with the budget systems, work management systems and SAP Purchase Requisition & Purchase Order processes, Service Entry Sheet (SES)

Competencies: Builds Strong, Collaborative Relationships Cultivates Innovation and Embraces Change Develops People and Teams Speaks Up on Safety, Health, and the Environment Takes Ownership & Acts with Integrity

The successful applicant will be required to take and pass a Baseline Medical Examination as part of the pre-employment screening once an offer has been accepted. A pre-employment drug screening, as well as a background check (including education, employment, criminal and motor vehicle) will also be conducted as part of the pre-employment screening.

TECO offers a competitive Benefits package!! Competitive Salary *401k Savings plan w/ company matching * Pension plan * Paid time off* Paid Holiday time * Medical, Prescription Drug, & Dental Coverage *Tuition Assistance Program * Employee Assistance Program * Wellness Programs * On-site Fitness Centers * Bonus Plan and more!