Marketing Assistant

About Vanir

Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets.

Job Description

As part of the Marketing team, the Marketing Assistant provides administrative and coordination support for pursuit and marketing operations. This role supports the Director of Pursuit Strategy and Development and Pursuit Specialists by assisting with proposal closeout activities, CRM and database management, marketing resource organization, and administrative support functions that contribute to efficient pursuit operations and high-quality marketing deliverables.

Essential Duties & Responsibilities:

• Assist with proposal closeout activities, including saving final proposal and interview documents within the CRM/project management system and organizing supporting pursuit files.
• Review finalized proposals and interview materials to capture and update project data, resumes, project descriptions, narratives, photos, and other marketing information for master marketing resources and databases.
• Maintain and update the firm’s CRM database with accurate and current project, client, employee, and pursuit information gathered throughout the pursuit process.
• Organize and maintain marketing files, templates, resumes, project sheets, photography, and resource libraries to support efficient proposal and marketing workflows.
• Assist with the preparation, formatting, and production of proposals, qualifications packages, presentations, and interview materials as needed.
• Support the coordination and organization of marketing-related information for strategic initiatives and tracking purposes.
• Contribute ideas and support process improvements that enhance pursuit efficiency, data accuracy, and overall marketing operations.
• Assist with additional marketing and communications activities as needed.
• Consistently follow the organization’s safety policies while promoting a positive and collaborative safety culture.

Minimum Qualifications:

• 1-3 years of experience in a marketing or administrative support role, preferably in the Architecture/Engineering/Construction (A/E/C) industry or other professional services environment.
• Familiarity with proposal development or marketing collateral creation is preferred.
• Principles and best practices related to CRM/database maintenance and data management.
• Strong attention to detail, organization, and document management practices.
• Knowledge of administrative and organizational practices that support marketing and business development operations.
• Relevant coursework or certifications in marketing or proposal writing are a plus.

Key Skills

• Strong and effective communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with Adobe Creative Suite (InDesign, Photoshop, and Illustrator) is highly desirable.
• Compliance with company policy and procedures.

Key Abilities

• Collaborate effectively with team members across different roles and levels.
• Balance multiple tasks and meet deadlines in a fast-paced environment.
• Adapt quickly to changing priorities and project needs.
• Demonstrate initiative and creativity in problem-solving and process improvement.
• Work independently with minimal supervision while maintaining a team-focused approach.

Benefits

Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.

How to Apply

If you're interested in working for Vanir please visit our website to learn more and to apply online at

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EOE Minorities/Females/Protected Veterans/Disabled

Contact Email: View email address on click.appcast.io

Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.

We Participate in E-Verify

Pursuant to the Ban The Box Act/Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records. 

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