Admin Assistant - Digestive Health Institute

Administrative Assistant

Position Summary: Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience and skilled knowledge of organization policies and practices for the Senior Director.

Essential Functions:

• Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries.
• Screens calls and visitors.
• Operates copy machine and fax machine.
• Distributes incoming mail.
• Orders supplies.
• Establishes and maintains files and records on an ongoing basis.
• Conducts research, data collection, and some analysis of information.
• Schedules and maintains calendar of appointments.
• Organizes meetings including distributing materials, arranging of refreshments, transcribing minutes and makes travel arrangements if necessary.
• Works independently on special projects.
• Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
• Creates, prepares and coordinates presentations, including charts, graphs, etc.
• Creates and maintains databases and spreadsheets.
• May assist in preparing and/or monitoring budget.
• Performs routine problem solving.
• Works with sensitive employee information and confidential organization information.
• Interacts professionally with all levels of management.
• Significant employee contact and customer service.
• May provide work direction to other clerical personnel within the department.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions:

• Maintains established departmental policies and procedures.
• Prioritizes workload to manage multiple priorities.
• Enhances professional growth and development through participation in education programs, current literature, and workshops.
• Performs other duties as assigned.

Education/Training: High school diploma or equivalent. Licensure/Certification: None. Experience: Four (4) years clerical or secretarial experience.