Talent & Hiring Specialist

Job Description

Job Description

Summary: The Talent & Hiring Specialist is a full-time, professional-level role responsible for leading recruitment and contributing to broader Human Resources functions across the organization. This position operates as an individual contributor with manager-level responsibility, requiring independent judgment, cross-functional collaboration, and ownership of key HR processes.

Primary Responsibilities

Talent Acquisition & Hiring Management

• Manage full-cycle recruitment for assigned roles (intake through offer)
• Partner with hiring managers to define role requirements and selection criteria
• Develop and execute sourcing strategies
• Screen, interview, and evaluate candidates
• Guide hiring managers in selection decisions
• Prepare and extend job offers
• Ensure strong candidate experience
• Maintain recruitment data in HR systems

Employee Engagement & Culture

• Plan, coordinate, and execute employee appreciation events, celebrations, and recognition programs throughout the year.
• Coordinate employee engagement initiatives including wellness activities, holiday celebrations, milestone recognition, and staff appreciation events.
• Manage event logistics including scheduling, vendors, catering, decorations, supplies, room setup, and cleanup.
• Partner with leadership to develop creative employee engagement opportunities that strengthen organizational culture.
• Coordinate new employee welcome activities and onboarding engagement experiences.
• Support employee recognition programs, including service anniversaries, birthdays, milestones, and achievements.
• Assist with planning and coordinating all-staff meetings, team-building activities, and organizational events.
• Collect employee feedback and recommend initiatives that improve morale, retention, and workplace satisfaction.
• Collaborate with the Communications and Development teams to promote employee engagement initiatives internally.
• Monitor employee participation and engagement metrics to identify opportunities for continuous improvement.
• Ensure engagement activities align with LCFS's mission, vision, and organizational values.

HR Operations & Employee Lifecycle Support

• Lead onboarding and offboarding processes
• Maintain employee records for accuracy and compliance
• Provide HR guidance to employees and managers
• Coordinate with payroll, benefits, and HR functions

Employee Relations Support (Advisory Role)

• Serve as point of contact for HR-related questions
• Provide guidance on routine employee relations matters
• Document issues and escalate complex situations

Compliance & Risk Management

• Ensure HR practices comply with federal, state, DCS, and COA regulations
• Manage required staff training and tracking
• Maintain documentation for audits
• Monitor processes for consistency and risk

Performance & Workforce Support

• Support performance management processes
• Assist in workforce planning
• Track HR metrics

HR Process Improvement & Project Support

• Identify workflow improvements
• Support HR initiatives and system updates

Required Qualifications (Eligibility-Based)

• Bachelor’s degree or equivalent experience
• 3–5+ years HR or recruitment experience
• Knowledge of employment laws
• Strong communication and organizational skills
• Experience with HRIS systems

Technical Competencies:

• HRIS and Applicant Tracking Systems (ATS)
• Microsoft Office (Excel, Word, Outlook)
• Data tracking and reporting
• Document management systems
• Basic understanding of employment law compliance tools

Professional Competencies:

• Communication and interpersonal skills
• Critical thinking and decision-making
• Confidentiality and ethical judgment
• Time management and prioritization
• Collaboration and stakeholder engagement
• Problem-solving and adaptability

Working Environment:

• Primarily office-based with standard business hours
• May require extended hours during peak hiring periods
• Regular interaction with staff, candidates, and leadership
• Use of computers and HR systems for extended periods
• Occasional lifting of files or materials (up to 20 lbs)