Business Operations Manager

Business Operations Manager

We are recruiting for a Business Operations Manager who will work collaboratively to bridge the Administration and Finance Office with the Research Office within the Mark and Robyn Jones College of Nursing. This position directly reports to the Director of Administration and Finance and indirectly to the Research Office Program Lead. The Business Operations Manager is responsible for completing a variety of fiscal, human resource, and administrative tasks.

Position Number - 4M1712

Department - Nursing Departments

Division - College of Nursing

Appointment Type - Classified

Contract Term - Fiscal Year

FLSA - Non-Exempt

Union Affiliation - FOCUS-MFPE

FTE - 1.0

Benefits Eligible - Eligible

Salary - $25.04 per hour, commensurate with experience, education, and qualifications

General Statement - Make history and join our college by transforming nursing education and healthcare of Montana through the generous philanthropic investment of $101 million from Mark and Robyn Jones, the founders of Goosehead Insurance. By 2030, we strive to be on the top of nursing education through constructing five new campus buildings (one on each campus), the creation of five endowed professorships, student scholarships, producing more qualified nurses, and starting Montana's first Certified Nurse Midwifery program. The Mark and Robyn Jones College of Nursing (MRJCON) offers a baccalaureate in nursing, accelerated Baccalaureate in Nursing, Master of Nursing focused on clinical leadership, and Doctor of Nursing Practice with focus in family nurse practitioner, psych-mental health nurse practitioner, and nurse-midwifery. The College has five campus locations across the state, located in Billings, Bozeman, Great Falls, Kalispell, and Missoula.

Duties and Responsibilities - Administrative Operations & FinanceSubmit various student stipends & scholarship disbursement and/or fellowship paperworkAssistance with travel and expense reports for students, staff, and facultyUpdate and maintain budget portfolio for encumbrancesReview and submit financial transactions for payment in compliance with budget/grant initiativesPayroll reconciliation and salary spreadsheet maintenance for allMRJCONindexesAssist with personnel hiring for research and programs under the college's oversightComplete personnel action forms related toMRJCONpositionsComplete summer session appointments for tenure-track facultyComplete Fiscal & Academic Year letters of appointment for professional and research facultyUpdate and submit incentive program for researcher formsAssist with the maintenance of the teaching assignment database (TAMS)Submit and/or approve Hospitality Approval Forms for accuracy and complianceAssist with the monthly Time and Effort reportingContracts and ProcurementAssist college-wide personnel with procurement-related questions and processesCreate, route, and ensure payment of guest performer and honorarium contractsComplete contracted service agreements through SmartBuyPurchase goods and services through SmartBuyProcess invoices through SmartBuyAdd suppliers to SmartBuy as neededAssist with procurement competitive bidding processes as appropriateAssist with the capital and minor property inventory forMRJCONLiaison & CoordinationLiaison with University offices on all funds within the Nursing Org. such as: Fiscal Shared Services, University Business Services, Procurement, Office of Sponsored Programs (OSP), etc.Other DutiesAd Hoc ReportingOther projects / program duties as needed

Required Qualifications – Experience, Education, Knowledge & Skills - Bachelor's Degreeor an equivalent combination of education and/or experience.Demonstrated competence using personal computers and software, including word processing, spreadsheets, database / relational information systems, and email. Microsoft Office Suite is preferred.

Preferred Qualifications – Experience, Education, Knowledge & Skills - Knowledge of applicable College and University policies and procedures.Experience utilizing knowledge specialized to budgets, HR processes, procurement, and contract management.

The Successful Candidate Will - Work independently, exercising sound judgment, and making consistent decisions with minimal supervision, with progressively responsible experience including interpreting policies and procedures.Manage multiple simultaneous projects, working efficiently under pressure, and managing conflicting priorities.Effectively communicate and work with students, faculty, staff, administrators, and outside organizations.Organize and prioritize workload, solve problems, and work under pressure while maintaining a high level of detail and meeting deadlines.Effectively use excellent verbal and written communication skills.Work collaboratively and cooperatively in a team environment both in-person and virtually.Understand, implement, and utilize applicable College, University,OSP, Foundation, and grant policies and procedures.

Position Special Requirements/Additional Information - This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? - No

Number of Vacancies - 1

Desired Start Date - Upon completion of a successful search

Applications will be: - Screening of applications will begin onSeptember 23, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

EEO Statement - Montana State University is an equal opportunity employer.MSUdoes not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.In compliance with the Montana Veteran's Employment Preference Act,MSUprovides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.

Applicant Documents

Required Documents

1. Resume
2. Cover Letter