Administrative Support Assistant

Duties

Provide executive level administrative and logistical support to Directorate level offices.

Utilize Adobe Acrobat and Microsoft Office 365 applications to create, edit, manage, share, and collaborate on documents, spreadsheets, presentations, and other business resources.

Manage executive calendars, coordinate and schedule meetings and briefings, secure alternate representatives with another official when appropriate, and secure meeting location.

Attend and provide administrative support for meetings, as appropriate.

Review and draft correspondence, recommendations, reports, and memoranda related to management and administrative concerns in compliance with policies and procedures.

Handle day-to-day administrative responsibilities for the Directorate management and staff, such as directing phone calls, receiving and greeting visitors, sorting and distributing incoming mail, and maintaining files and records.

Oversee subordinate administrative support staff, communicating updates and providing guidance, ensuring consistency in center processes and administrative services.

Create and/or maintain the organizational distribution lists for the Directorate.