Bookkeeper

General Job Description:


The position is responsible for providing administrative /financial support for the Bloomfield High School

Non-Exempt

Work Schedule:


Contract Days: 210


Contract Hours: 8 hours/day

Qualifications:

Minimum of High School Diploma or GED 2. Training or successful experience in bookkeeping desired. 3. Physically able to perform assigned duties 4. Acceptable criminal background check 5. Experience working with Mircosoft Word and Excel.

Physical Requirements:


Sitting, standing, lifting and carrying (up to 50 lbs.), reaching, squatting, kneeling.

BOOKKEEPER RESONSIBLE FOR:

1. issuing and processing activity and general operations purchase orders.
2. verifying and submitting invoices for payment.
3. receipting and depositing all monies.
4. activity funds ledger and all forms related to this accounting.
5. processing of money boxes and tickets for athletic and activity events.
6. ordering buses for activity events.
7. processing and accounting for activity and instructional trips.
8. processing and verifying perdiem requests.
9. processing requests for professional and business leave.
10. submitting bi-monthly absentee and substitute reports.
11. perform the duties of the secretary/receptionist when required.

KNOWLEDGE, SKILLS AND ABILITIES: Considerable knowledge of bookkeeping principles and methods and their application to work situations. Considerable knowledge of computers and skill in the use of a typewriter, copy machine and other standard office machines. Knowledge of rules and regulations controlling budgetary and internal recordkeeping activities. Ability to work independently and carry out assignments to completion with little or no supervision. Ability to keep complex records and to assemble and organize data for preparing reports. Ability to maintain effective working relationships with other employees. Extensive knowledge of the operation and programs of the school system. Ability to deal effectively and courteously with students, parents, school employees and the general public.

PERFORMANCE RESPONSIBILITIES:


A. Work Habits


1. Observes assigned work hours.


2. Maintains a pattern of prompt and regular attendance.


3. Follows the daily schedule as prescribed.


4. Adjusts to work assignments and/or schedule changes.


B. Performance Responsibilities


1. Counts and receipts all school monies.


2. Prepares and conducts bank deposits daily or as directed.


3. Processes payments on accounts as they become due.


4. Enters all transactions into computer (if applicable).


5. Balances bank statement each month and submits copy to school system bookkeeper.


6. Maintains accurate paper trail on all transactions for auditing purposes and accurate/current account balances on each fund.


7. Distributes purchase orders as requested and maintains accurate records on expenditures of accounts.


8. Prepares and submits, for payment, all purchase orders for purchases made through the school budgeted funds.


9. Issues payment to vendors by check, maintains files of paid invoices, charging expenditures to proper activity account.


10. Prepares change boxes for student and special activities and accounts for monies.


11. Provides general clerical support in the school office if required.


12. Performs other duties as assigned by the principal or his/her designee.


13. Demonstrates ethical behavior and confidentiality of information about students in school environment and community. 14. Maintains a cooperative working relationship with principal, students, parents, staff and public.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of this position and shall not be construed as a declaration of the total specific duties and responsibilities of this position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.