Purchasing Agent

Purchasing Agent

This position serves as a Purchasing Agent for the Supply Management Service within the VA Health Care System performing work to acquire supplies, services, and construction by purchase, rental, or lease through delivery orders and/or small purchase procedures. This position utilizes knowledge of policies and procedures for delivery orders and small purchases and knowledge of commercial supply sources and common business practices related to sales, prices, discounts, units of measurement, deliveries, stocks, and shipments. The Purchasing Agent maintains responsibility for work leading to the purchase of a wide variety of complex and highly specialized services, supplies, equipment, and systems that support the full range of programs and activities.

Major duties and responsibilities include:

• Purchasing Support - Conducts purchasing under the micro purchase threshold; reviews and edits purchase requests; resolves issues to ensure requests and bills are processed accurately and in a timely manner; identifies needs or problems and determines corrective action; utilizes federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchases; tracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identify potential fraud, waste and abuse based on procurement history and purchase trends; and,
• Procurement Support - Procures supplies and services to meet the purchase, rental, or lease needs of the organization; develops unique selection criteria for each purchase; Prepare and issue contract modifications for changes in delivery schedule and sends formal correspondence to a variety of customers such as inventory management specialists, other service line contacts, and contracting officers as appropriate for the purposes of auditing documents, processing receiving reports, and payments.; conducting open market research and sole source small purchases for highly specialized medical items with critical product requirements; and,
• Administrative Support - Serves as the first line of contact for medical staff and customers in regard to procured items; develops reports and spreadsheets, obtains, organizes, files and retrieves reports for briefing and presentation purposes; performs a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility.
• Performs other related duties as assigned.

Work Schedule: Full-Time Monday-Friday, 7:00am - 3:30pm

Telework: Not available

Virtual: This is not a virtual position.

Position Description #: 99896S

Permanent Change of Station (PCS): Not authorized

Recruitment/Relocation Incentive (Sign-on Bonus): Not authorized

PCS Appraised Value Offer (AVO): Not authorized

Permanent Change of Station (Relocation Assistance): Not authorized

Notifications:

• This position is in the Competitive Service.
• This position is NOT in a Bargaining Unit.
• Current and former Federal employees may submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held. No award SF50's will be accepted.