Administrative Analyst (Architecture & Engineering)

With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. The Facilities and Real Property Management Division within the Department of Public Works is seeking an Administrative Analyst to provide analytical, financial, and asset-management support. Primary responsibilities include maintaining accurate building, component, and equipment asset records throughout their lifecycle; maintaining building square-footage and usage information; tracking energy consumption; supporting preventive-maintenance and work-order management; and preparing performance reports. The position will also support accounting and budgeting, internal work-order billing, financial reporting, purchase order and contract tracking, and local, state, and federal grant administration. IDEAL CANDIDATE STATEMENT The ideal candidate will possess strong analytical and communication skills and experience with asset-management or work-order systems, data management, accounting, budgeting, grants, or related administrative functions. The successful candidate will be detail-oriented, maintain confidentiality, and effectively manage multiple competing priorities and deadlines. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel. Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions. Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements. Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems. Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project. Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs. Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities. Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms. Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications. Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers. Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints. Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups. Prepares oral reports; makes oral presentations to a variety of City and departmental committees. May train staff as assigned. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. Knowledge of Principles and practices of personnel administration. Principles and practices of organization and public administration. Principles and practices of program management, analysis, and coordination. Principles and practices of program performance measurement, systems analysis, and statistical measurement. Research techniques, methods, and procedures, and basic methods of statistical analysis. Principles, methods, and practices of municipal finance, budgeting, and accounting. Principles, methods, and practices of procurement, contracting, and grant writing. Methods of reporting information. Applicable Federal, State, and local laws and regulations. Skill in Providing customer service, including dealing with people in sensitive situations and problem resolution. Making presentations and conducting meetings. Use of computers, computer applications, and software. Ability to Interpret and apply rules, regulations, laws ordinances, and policies. Communicate effectively, both orally and in writing. Administer assigned program responsibilities. Collect and analyze data and make sound recommendations. Review organizational and administrative problems; recommend and implement appropriate courses of action. Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work. Review and analyze organizational and administrative problems; recommend and implement effective courses of action. Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions. Meet multiple deadlines. EXPERIENCE AND EDUCATION Experience Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations. Education A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. Substitution of Education An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management, or system operations may substitute for the required education. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credential's evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Special Selection Criteria: Auditing principles. Basic methods of statistical analysis. Procurement, contracting, or grant writing. Probationary Period Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status. Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e‑mail address on your application, and check your e‑mail frequently, including your spam and junk folders. All e‑mail notifications can also be accessed through the governmentjobs.com applicant inbox. Conditional Hire Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre‑employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. #J-18808-Ljbffr City-of-Sacrament