AP / AR SPECIALIST

This position will assist the Accounting and Operations Manager. The position will also need to work in conjunction with several other departments. The Accounts Payable/Receivable specialist will be responsible for billing, cash receipts, deposits, reconciliation of vendor and credit card statements and assist with month-end close process.

The ideal candidate must be experienced in handling a broad range of administrative support and must well both independently and with team members. Applicants must be organized, flexible, trustworthy and possess excellent critical thinking skills.

Experience in QuickBooks desktop preferred.

CLASSIFICATION: X Hourly Employee _____ Exempt Employee

Accounts Payable

1. 3-way match purchase orders to vendor invoices.
2. Verify accuracy of the purchase orders, receive and post vendor invoice into QuickBooks.
3. Obtain and reconcile monthly vendor statements to ensure that all bills are entered for month-end close.
4. Maintain organized files for accounts payable and expenses.
5. Assist with requesting partial and final release of liens, when required for projects.
6. Post and reconcile credit card transactions. Ensure organized files credit card purchases, payments and statements.

Billing/Accounts Receivable

1. Daily process all electronic invoicing for monthly billing cycle to ensure that customer invoicing is timely.

2. Receive and post all customer payments daily; post bank deposits. Present any variances to Financial Manager for guidance.

3. Maintain organized accounts receivable files.

4. Assist customer's with billing inquires.

Other Duties:

1. Provide backup in answering telephones, as required.

2. Occasionally, assist with special projects.

3. Perform other responsibilities, as deemed necessary by management.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to sit and walk and talk or hear; and use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally, stand, walk, stoop, kneel, and crouch.
• The employee may frequently lift and/or move up to 25 pounds.

Position Type/Expected Hours of Work

This is full time position and hours of work and days are Monday through Friday 7:30 am to 4:30 pm. Occasionally, overtime may be available during peak season.

Travel

Travel during the business day, is not required for this position.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as phone, computer, photocopiers, filing cabinets, 10-key calculator and other equipment pertaining to this position. The noise level in the work environment is usually moderate.

• Ability to communicate accurately and clearly both orally and in writing
• Customer service oriented
• Knowledge of accounts receivable, inventory and purchase order entries
• Knowledge of general bookkeeping procedures

• Proficient in relevant computer software and office equipment. Knowledge of computers, experience in Microsoft Office, office management systems and procedures
• Excellent problem solving and people skills required. Ability to multi-task and prioritize work
• 1-3 years accounts receivable and general accounting experience