Construction Coordinator (Bilingual-English/Spanish)

Job Description

Job Description

Project & Field Coordination

• Maintain accurate and timely electronic records of daily construction crew activities
• Serve as a communication bridge between field crews, office staff, and at times customers
• Support project/production managers with scheduling, updates, and tracking project progress
• Ownership of internal software data for landscape production crews 

Purchasing & Job Tracking

• Enter and manage purchase orders and job-related data in internal systems
• Communicate with the purchasing team regarding material needs, availability, and delivery timelines
• Assist in tracking job costs, change orders, and accurate job data 

Pre-Construction Support

• Assist with construction takeoffs and bid preparation
• Support estimators and project managers with documentation and data organization

Administrative & Operational Support

• Maintain organized digital and physical project files for compliance and accessibility
• Manage emails, phone calls, and general administrative tasks

Qualifications

Required

• Fluent in English and Spanish (written and verbal)
• 2+ years of experience in construction, landscaping, or a related field
• Strong organizational and multitasking skills
• High attention to detail and accuracy
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Preferred

• Experience with construction management or job costing software
• Familiarity with construction documents, takeoffs, or estimating
• Experience supporting project managers or operations teams

What We’re Looking For

• Highly organized and detail-oriented
• Strong communicator who can work effectively with both field crews and office staff
• Self-starter who takes initiative and ownership of responsibilities
• Able to manage multiple priorities in a fast-paced environment
• Dependable and team-oriented

Established in 1995, the driving force behind our creation was the desire to provide high quality landscape services for customers who wanted the absolute best in outdoor appearance. Today, three decades since our beginning, we are proud that over 90% of our original customers remain with us. Though we have grown to employ 100+ dedicated professionals we remain family owned and operated, with a steadfast commitment to quality and personalized service throughout the Indianapolis area.

Company Description

Established in 1995, the driving force behind our creation was the desire to provide high quality landscape services for customers who wanted the absolute best in outdoor appearance. Today, three decades since our beginning, we are proud that over 90% of our original customers remain with us. Though we have grown to employ 100+ dedicated professionals we remain family owned and operated, with a steadfast commitment to quality and personalized service throughout the Indianapolis area.