Executive Administrative Assistant

Job Description

Job Description

CLIENT HIGHLIGHT

The client you will be working for is a Top 20 Fortune Global 500 Consumer Electronics and Technology Company. This opportunity will give you experience in the technology sector in the United States with a company that is a globally recognized leader in smartphones, televisions, home appliances, and semiconductor innovation — and one of the most well-known brands in the world.

LOCATION

Plano, TX 75023

COMPENSATION

$45.50 per hour

SCHEDULE

On-site. Monday-Friday (40 hrs per week)

CONTRACT TERM

1 year long contract with high likelihood of extension/conversion to full time employee

POSITION OVERVIEW – Executive Admin Assistant

The main function of an Executive Administrative Assistant is to provide high-level administrative support to the VP of HR and HR organization. This individual will serve as an information and communication manager for executive leadership and their teams, while managing a highly active calendar, coordinating meetings and travel, supporting HR operations, handling confidential information, and managing a variety of administrative and office management responsibilities.

RESPONSIBILITIES

• Provide high-level administrative support to the VP of HR, including complex calendar management, daily administrative tasks, scheduling, and support for HR team functions
• Manage an extremely active executive calendar, prioritize meeting requests, resolve scheduling conflicts, and proactively communicate changes to ensure executives remain on track
• Prepare agendas and coordinate meetings, committee meetings, leadership meetings, and other organizational events
• Coordinate executive travel, meeting arrangements, expense reports, and other administrative submissions
• Prepare and review invoices, reports, memos, letters, financial statements, presentations, and other business documents
• Review and analyze incoming correspondence, submissions, and reports to determine significance and appropriate distribution
• Open, sort, organize, and distribute incoming correspondence, including emails and other communications
• Prepare responses to correspondence and route inquiries to the appropriate individuals
• Assist with event planning, including scheduling, catering, setup, breakdown, budgeting, and logistics
• Support staff onboarding and offboarding, including coordinating equipment setup, system access, IT requests, and other administrative requirements
• Maintain corporate records, documents, reports, organizational charts, seating charts, and other administrative information
• Manage office supplies, equipment, facilities, and general office operations
• Triage and perform basic troubleshooting for hardware, software, phone, and other office technology issues
• Submit and manage administrative requests, including IT requests and other organizational support needs
• Serve as a liaison between internal executives, customers, HR teams, and other stakeholders
• Develop and maintain strong cross-divisional relationships with other administrative assistants and internal teams
• Maintain confidentiality when handling sensitive executive, employee, and HR-related information
• Handle ad hoc administrative duties and special projects as they arise

REQUIRED SKILLS

• Bachelor’s degree or equivalent work experience
• 8-10 years of corporate administrative experience required
• Previous experience directly supporting executives is mandatory
• Strong executive-level calendar management and scheduling experience
• Strong verbal and written communication, multitasking, customer service, and interpersonal skills
• Expert ability to work independently, manage time effectively, and prioritize competing responsibilities
• Expert ability to organize information and maintain confidentiality
• Strong professional demeanor with exceptional follow-up skills and attention to detail
• Strong event planning and budgeting experience
• Experience coordinating executive travel, meetings, expenses, and administrative requests
• Experience supporting employee onboarding and offboarding processes
• Ability to build relationships across teams and work effectively with executive-level stakeholders
• Strong Microsoft Office skills, including Microsoft Word, Excel, and PowerPoint
• Korean and English bilingual skills preferred
• Experience supporting HR leadership or working within an HR organization is highly preferred