Purchasing Director

Purchasing Director

AirMax Hospitality More Info

379 West Broadway, New York, NY Full Time • Salary/Hourly ($70k - $85k) Expires: Nov 5, 2026

Required Years of Experience

3 years

Job Details

Vendor sourcing and contracts

• Build and maintain the approved vendor list for food, beverage, paper, chemicals, smallwares and linen, with a primary and backup for each category.
• Run competitive bids on high-spend categories (proteins, produce, dairy, dry goods, paper) and negotiate pricing, delivery minimums, payment terms and rebates.
• Use group volume across all venues to get better terms than any single venue could.
• Keep vendor files current: W-9s, COIs, contracts, contacts and pricing agreements. Make sure each vendor bills the correct LLC.
• Source specialty and imported product with the chefs.

Ordering standards

• Set par levels, order guides and order schedules for every kitchen and bar, and train managers to use them.
• Write the ordering and receiving SOP: who orders, approval thresholds, how deliveries are checked against invoices, and how shorts and credits are handled.
• Run ordering directly where it makes sense, such as shared dry goods, paper, chemicals and smallwares.
• Work with the Corporate Bar Director on beverage purchasing in Provi, including distributor terms and allocations.

Inventory and cost control

• Run monthly inventory counts at each venue with the managers, and reconcile results in MarginEdge.
• Track price changes on key items weekly and flag increases to the chefs and Director of Operations before they hit margins.
• Report food and beverage cost by venue each month against targets, with the drivers behind any variance.
• Cut waste and dead stock: identify slow movers, manage transfers between venues, and fix over-ordering.

Invoices and accounting handoff

• Make sure every invoice reaches MarginEdge, is coded correctly and matches what was received.
• Chase credits, resolve vendor disputes and keep statements reconciled.
• Be the bookkeepers' main contact for purchasing questions at month-end close

Compensation Details

Compensation: Salary/Hourly ($70,000.00 - $85,000.00)

Benefits & Perks: Health Insurance, Paid Time Off, Dining Discounts

Required Skills

Negotiation Skills

Attention to Detail

Organizational Skills

Analytical Skills

Communication Skills

Problem Solving Skills

Team Leadership

Training and Development