Accounts Payable/Payroll Specialist

Job Description

Job Description

We are looking for an Accounts Payable/Payroll Specialist to support daily financial operations for a team in Muskegon, Michigan. This position focuses on timely invoice handling, accurate payment processing, and dependable payroll support while maintaining strong attention to detail. The ideal candidate brings prior experience in accounts payable and payroll administration, along with the ability to manage multiple priorities in a structured environment.

Responsibilities:
• Review incoming invoices for accuracy, assign correct accounting codes, and prepare them for processing.
• Manage the full accounts payable cycle, including data entry, verification, approvals, and payment scheduling.
• Execute regular check runs and help ensure vendors are paid accurately and on time.
• Maintain organized financial records and supporting documentation for invoices, payments, and payroll activities.
• Assist with payroll processing by validating hours, reviewing entries, and helping resolve discrepancies.
• Communicate with vendors and internal staff to address invoice questions, payment issues, and account concerns.
• Monitor payment deadlines and support month-end activities related to accounts payable and payroll.
• Identify processing issues and recommend improvements that increase accuracy and efficiency in daily workflows.• At least 3 years of experience in accounts payable, payroll support, or a closely related accounting role.
• Hands-on experience with invoice coding, invoice processing, and accounts payable procedures.
• Proven ability to manage check runs and maintain accurate payment records.
• Working knowledge of payroll processes and the importance of confidentiality when handling employee information.
• Strong attention to detail with the ability to identify errors and follow established procedures.
• Comfortable using accounting systems and standard office software to complete daily tasks.
• Effective communication skills and the ability to work well with vendors and internal teams.