Logistics and Compliance Coordinator

Job Description

Job Description

Description:

Logistics and Compliance   Coordinator

The Logistics and Compliance Coordinator plays a key role   in managing a variety of tasks related to shipping, order processing,   compliance, and reporting, while working closely with Operations Business   Managers. This position requires exceptional organizational skills to   handle responsibilities such as obtaining freight quotes, scheduling pick-ups   with packaging companies, and completing routing documents. The coordinator   processes orders, generates purchase orders, issues packaging POs, and tracks   returns, ensuring all tasks are completed efficiently and accurately.

In collaboration with the Operations Business Managers,   the coordinator ensures smooth communication and alignment on logistics and   operational tasks. Additionally, they are responsible for maintaining a   well-organized filing system for invoices and credit memos from various   brands. Compliance responsibilities include compiling testing reports,   requesting documentation, preparing document matrix forms, and managing   templates for key programs like Pokémon and Panini. They ensure accuracy in   Test Request Forms (TRFs), track sample shipments, and follow up with testing   companies to confirm delivery. The role also involves pulling and analyzing   sales data, uploading it into templates, and summarizing program performance.   Strong attention to detail and organizational skills are essential to   maintaining efficiency, accuracy, and compliance across all responsibilities.

Essential Job Duties and   Responsibilities

Shipping Logistics:

- Retrieve Freight Quotes from companies and   arrange shipping when needed.

- Order Processing 

o Scheduling pick-up dates with packaging   companies

o Fill out routing documents

- Tracking retailer returns

- Creating flow plans and work alongside sales   lead to communicate order recommendations 

- Invoicing after POs have been shipped

- Generate POs for the brands within our system   (Acumatica)

- Issuing Packaging POs for each program

- Filing Invoices & Credit memos from Brands

Testing & Compliance:

- Compile, file, and track reports

- Request and track necessary documentation

- Create document matrix forms

- Prepare templates for the different programs 

- Follow up on documentation retrieval, ensuring   accuracy

- Complete and schedule sample selection and   inspection requests

- Review and adjust TRF (Test Request Forms) as   needed

- Track sample shipments and confirm delivery   with testing companies

Sales Reports: 

- Pulling and uploading data into a sales report   template, ensuring the data is reported accurately.

- Extracting insights, analyzing, and recapping   each program’s performance via e mail. 

Required Experience: 

- 1-2 years of experience in logistics, supply   chain, or operations management 

- Familiarity with order processing, freight   management, and tracking returns 

- Strong skills in data analysis and reporting,   including proficiency in Excel or similar tools

- Previous experience collaborating with   business managers or cross-functional teams

- Familiarity with shipping regulations, testing   protocols, and quality control is a plus 

Ideal Candidate Profile 

- Highly organized with strong attention to   detail and a proactive problem-solving approach 

- Ability to multitask and manage competing   priorities in a fast-paced environment 

- Excellent communication skills for liaising   with Operations Business Managers, packaging companies, and testing partners 

- Strong analytical skills, able to pull,   interpret, and present data insights clearly 

- Collaborative team player who can also work   independently with minimal supervision 

- Flexible and adaptable, with the ability to   adjust to changing operational needs and deadlines 

- Proficient in using ERP systems (e.g.,   Acumatica, SAP, Oracle) for purchase order management 

- Filing Invoices & Credit memos from Brands

- All other duties as assigned