Manager, People Systems & Analytics

Manager, People Systems & Analytics

We are One Workplace. We believe that people with a purpose need great spaces to perform their best work. We think big but work small, innovate through relentless curiosity, and treat each other – and our clients – like family. Over the past 100 years, we haven't forgotten who we are, and we've never stopped changing. From big city skyscrapers to the West Coast's premier universities and medical facilities, we design insightful workspaces with the latest technology to provide our clients an environment that embodies their image and encourages success. Our drive and dedication to providing our clients with innovative spaces and solutions have helped us expand our footprint, and now it is time to expand our team.

One Workplace is committed to the development of empathetic leaders, diversification of talent, and increased representation at every level of our business. We believe in cultivating a culture of inclusion and are dedicated to building and retaining teams through removing unnecessary barriers to employment and providing opportunities for career growth. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.

Compensation range: $161,721 - $184,825 Annually

The base salary will be determined based on your location, experience, and the pay of employees in similar positions. Actual total compensation will be dependent upon the individual's skills, experience, and qualifications.

Employee Benefits:

• 15 days of PTO
• 9 Paid holidays
• Medical/Dental/Vision Insurance
• 401k + Employer Match
• Paid Parental Leave
• Wellness App with reimbursement of up to $500 per year
• Profit Sharing

Position Summary

Location: Santa Clara, CA (Hybrid)

Hours: Monday - Friday, Day shift

We are seeking a highly strategic, operationally excellent, and AI-forward Manager, People Systems & Analytics to help modernize and scale our People technology ecosystem. This role is ideal for a systems thinker and builder who thrives at the intersection of HR technology, analytics, automation, process optimization, and employee experience.

Reporting to the future VP, HR Operations, Systems & People Programs, this role will own and optimize the People technology landscape across the employee lifecycle while helping shape the future of how People & Places operates at One Workplace.

This individual will play a critical role in advancing scalable infrastructure, enabling data-driven decision-making, improving operational efficiency, and identifying innovative opportunities to leverage automation and AI across HR processes and experiences.

What You'll Do

People Systems Strategy & Optimization

• Lead the administration, optimization, and ongoing evolution of One Workplace's People systems ecosystem, including HRIS, ATS, onboarding, learning, survey, recognition, and related platforms
• Partner closely with HR, Payroll, IT, Finance, and business leaders to ensure systems effectively support organizational goals and operational needs
• Drive continuous improvement initiatives focused on scalability, efficiency, employee experience, and operational excellence
• Evaluate emerging technologies and recommend modern solutions that improve workflows, reporting, automation, and user experience
• Support and optimize integrations across People systems and enterprise platforms

HRIS Administration & Governance

• Serve as a primary owner and subject matter expert for HR systems, including system configuration, testing, troubleshooting, upgrades, security, permissions, workflows, and documentation
• Lead and support implementation, stabilization, and optimization efforts related to ADP and other People technologies
• Establish and maintain strong data governance, security, compliance, and privacy standards across People systems
• Develop and maintain SOPs, process documentation, and system training resources

Analytics, Reporting & Insights

• Design and deliver dashboards, analytics, and reporting solutions that enable better business and talent decisions
• Transform People data into actionable insights for leaders, HRBPs, and executive stakeholders
• Develop scalable reporting frameworks and self-service capabilities where appropriate
• Partner with stakeholders to identify trends, opportunities, and operational risks across the employee lifecycle

Process Design, Automation & AI Enablement

• Identify opportunities to streamline and automate People operations through workflow optimization, integrations, AI tools, and scalable process design
• Partner across the enterprise to evaluate and responsibly implement AI-enabled solutions that improve productivity, decision-making, and employee experiences
• Help shape the future roadmap for People technology, automation, and AI within the organization
• Champion thoughtful, practical adoption of emerging technologies while balancing governance, risk, and user experience

Project Management & Cross-Functional Partnership

• Lead and support complex People systems projects and operational initiatives across multiple business entities and employee populations
• Partner cross-functionally with IT, Payroll, Finance, and business leaders on systems enhancements, implementations, compliance initiatives, and process improvements
• Manage vendor relationships and coordinate with external partners as needed
• Lead, mentor, and develop team members as the function continues to grow

What You Bring

• 5+ years of experience in HRIS, People Operations, People Technology, HR Analytics, or related fields
• Strong experience administering and optimizing HR systems in complex, multi-entity environments
• Experience with ADP and modern HR technology ecosystems strongly preferred
• Demonstrated success building scalable processes, improving operational efficiency, and driving systems optimization
• Strong analytical capabilities with experience developing dashboards, reports, and actionable insights
• Experience supporting integrations, automation, and workflow design across systems
• Curiosity and enthusiasm for emerging AI technologies and their practical application within HR and People Operations
• Strong project management, prioritization, and stakeholder management skills
• Ability to balance strategic thinking with hands-on execution
• Excellent communication skills with the ability to translate technical concepts for non-technical audiences
• High attention to detail, strong judgment, and a continuous improvement mindset

Why Join One Workplace

This is an opportunity to help shape the future of People infrastructure at a company that deeply values innovation, collaboration, design, and human connection. You'll join a People & Places team focused on building scalable, modern, and people-centered experiences that enable our business and employees to thrive.

At One Workplace, we are building with intention, investing in our people, our culture, our systems, and the future of work itself. If this sounds like the right opportunity for you, we encourage you to apply with your resume today. We look forward to connecting!