Business Operations Intern

Job Description

Job Description

About the Role:

This is not a sit-and-wait job. We are a fast-moving, multi-location restaurant group — 50+ locations, multiple entities, and a leadership team that moves fast and expects the same. We are looking for an Executive Assistant who is sharp, professional, and genuinely takes pride in running things tight. If you are the type of person who notices something before being asked and fixes it before anyone says a word — this is built for you.

You will be the right hand to executive leadership, managing calendars, communications, vendors, billing support, and daily office operations. You will work closely with a remote VA team and report directly to the CFO. Every day is different, every day matters, and your work will be felt across the entire organization.

What You Will Be Doing:

• Managing executive calendars and sending proactive appointment reminders — you own the schedule.
• Coordinating with vendors, staff, and executives to keep the day moving without dropped balls.
• Handling invoice printing, bill tracking, chargeback processing, and approval workflows.
• Maintaining organized digital and physical records across OneDrive, Outlook, and Teams.
• Supporting payroll logistics, document filing, and follow-up tracking.
• Greeting and assisting executives with hospitality and professionalism every time they walk in.
• Running the front office — aware of who is in, who is out, and what needs attention.

What We Are Looking For:

• Someone who is early, prepared, and already thinking two steps ahead.
• Exceptional attention to detail — you catch what others miss.
• Strong written and verbal communication skills.
• Comfortable juggling multiple priorities without losing accuracy.
• Discreet with confidential information — always.
• Proficient in Microsoft Outlook, Teams, and OneDrive.
• Experience in a fast-paced office, administrative, or operations environment preferred.
• Bilingual (Arabic/English) is a plus but not required.

What Sets the Right Candidate Apart:

You do not wait to be told what to do. You walk in, assess, and move. You protect the executive's time like it is your own. You know that a missed reminder, a sloppy email, or an unlogged approval can cost the company — and you take that seriously. You show up polished, prepared, and accountable every single day.

We are a fast-paced, growth-oriented company that provides executive, operational, and administrative support to a diverse portfolio of businesses. Our team handles everything from strategic projects to the day-to-day essentials that keep businesses running smoothly.

We expect a lot, but we give a lot. You’ll be challenged here, but you’ll also be supported. You’ll work closely with people who genuinely care about your growth, your well-being, and your success. This is the kind of place where your hard work gets noticed and your voice actually matters.

We also value proactive communication and regular updates, because with a growing team and so many moving parts, staying in sync is key. We don’t believe in chasing our team down. If you take ownership and keep others in the loop, you’ll thrive here.

Working with us means being trusted, growing quickly, and being part of a no-drama, high-trust team where people have each other’s backs.

Company Description

We are a fast-paced, growth-oriented company that provides executive, operational, and administrative support to a diverse portfolio of businesses. Our team handles everything from strategic projects to the day-to-day essentials that keep businesses running smoothly.\r\n\r\nWe expect a lot, but we give a lot. You’ll be challenged here, but you’ll also be supported. You’ll work closely with people who genuinely care about your growth, your well-being, and your success. This is the kind of place where your hard work gets noticed and your voice actually matters.\r\n\r\nWe also value proactive communication and regular updates, because with a growing team and so many moving parts, staying in sync is key. We don’t believe in chasing our team down. If you take ownership and keep others in the loop, you’ll thrive here.\r\n\r\nWorking with us means being trusted, growing quickly, and being part of a no-drama, high-trust team where people have each other’s backs.