Finance Administrator (North America)

Requirements The ideal candidate will be a quick learner, an autonomous self-starter capable of driving results without constant direction, and someone with a professional-growth mindset who is willing to bring forth ideas that can benefit Vantage

• 1-3 years of professional experience in business administration
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Strong written and verbal skills
• Demonstrates a high degree of attention to detail and an ability to complete work accurately and in a timely manner
• Proficiency in using financial software and tools
• Ability to handle fast paced mission critical transaction execution and documentation is critical
• Impeccable integrity, credibility, character and ethics
• Ability to work independently and lead multiple tasks simultaneously
• Travel required is expected to be up to 5% but may increase over time as the business evolves
• Don't meet all the requirements? Please still apply if you think you are the right person for the position

What the job involves The Vantage Finance Department is a dynamic team dedicated to managing the organization’s financial health by ensuring the accurate and timely analysis, reporting, and oversight of financial activities across all business units. Our team is responsible for developing and maintaining financial strategies that align with the company's objectives while fostering strong relationships with internal and external stakeholders

• We oversee budgeting, forecasting, financial planning, and analysis, ensuring that all financial decisions are made with a deep understanding of their impact on the company’s long-term goals. The team continuously seeks to enhance financial performance by identifying opportunities for cost savings, optimizing financial processes, and driving strategic investments
• Through collaboration and innovation, the Vantage Finance Department actively engages in process improvements by leveraging advanced financial tools and technologies, promoting best practices, and encouraging ongoing professional development. Our commitment to integrity, accountability, transparency, and excellence guides our efforts to provide valuable financial insights that empower the organization to achieve its mission
• Vantage is seeking a thorough, analytical, and initiative-driven Finance Administrator to support the Finance department, specifically the treasury, accounting, and capital markets teams
• Provide strong administrative support for the treasury, accounting, and capital markets teams
• Assist with preparing and routing signature packets for wet or electronic signatures and coordinate shipping
• Coordinate scheduling calls and meetings for the treasury, accounting, and capital markets teams
• Coordinate investor site visits
• Acquire transactional closing sets post-closing and update our records accordingly
• Submit/remove entitlements and add/remove users in JPM Access for the treasury and accounting teams
• Work with banks on account product setup, BACAs, and other related tasks
• Coordinate payment of invoices between Accounts Payable and the Treasury team and maintain a central repository for accounting purposes
• Facilitate effective risk management related to KYC/AML and ISDA Compliance for North America
• Manage ongoing maintenance of accounts at each financial institution during the annual KYC refresh period
• Initiate Third Party Risk Management and Vendor Onboarding for any third-party vendor, who has not yet onboarded
• Coordinate with in-house counsel on transaction legal fees for their reporting purposes in legal trackers and update North American legal fees for budget season
• Assist in-house counsel and external counsel in facilitating restructurings and updating transactional closing sets post-closing
• Act as a liaison between the in-house legal team and third parties to ensure NDAs are in place before discussing confidential information
• Handle additional duties as assigned by Management
• Functions
• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds

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