Gallery Coordinator

Location: Arts Council for Wyoming County Position Summary The Arts Council for Wyoming County (ACWC) is seeking an organized, welcoming, and creative Part-Time Gallery Coordinator to support the daily operations of the Arts Council’s gallery, gift shop, exhibitions, events, volunteers, and facility rentals. The Gallery Coordinator serves as an important point of contact for artists, volunteers, visitors, customers, renters, and community members. This position helps ensure that the gallery is welcoming, professionally presented, organized, and ready for exhibitions, programs, events, and public use. The ideal candidate enjoys working with people, is comfortable working independently, has strong organizational skills, and is willing to move between a variety of responsibilities—from assisting an artist or visitor to merchandising the gift shop, preparing a gallery for an exhibition, or coordinating volunteers. Primary Responsibilities Gallery & Exhibition Support Assist with the installation and removal of gallery exhibitions. Prepare gallery spaces for new exhibitions, openings, receptions, programs, and special events. Assist with hanging artwork, labels, signage, displays, and other exhibition materials. Coordinate with participating artists regarding artwork delivery, pickup, exhibition logistics, and gallery procedures. Help maintain a clean, attractive, organized, and professional gallery environment. Assist with resetting and cleaning gallery spaces following exhibitions and events. Monitor gallery spaces and identify maintenance, display, or facility needs. Gift Shop & Artist Coordination Coordinate with artists represented in the ACWC gift shop. Receive, organize, display, and rotate artist merchandise. Merchandise the gift shop to create attractive, engaging, and seasonally appropriate displays. Maintain accurate artist and merchandise information. Communicate with artists regarding inventory, new work, display needs, and pickup of merchandise. Help maintain an organized inventory and storage system. Assist customers with purchases and provide information about participating artists and their work. Coordinate gallery volunteers and gallery greeters. Help maintain the volunteer schedule and ensure appropriate coverage during public gallery hours, exhibitions, and events. Provide volunteers with basic instructions, assignments, and information needed for their shifts. Communicate schedule changes and volunteer needs. Help create a positive and welcoming experience for ACWC volunteers. Notify the Executive Director of volunteer concerns, scheduling issues, or additional volunteer needs. Ensure that all gallery hours not covered by scheduled volunteers are staffed by the Gallery Coordinator, either through regular scheduled hours or an approved schedule adjustment. Participate in Saturday gallery shifts as part of a shared rotation among all ACWC staff. Saturday coverage is shared by all staff and is not assigned exclusively to the Gallery Coordinator. Visitor & Administrative Support Welcome visitors to the Arts Council and provide information about exhibitions, programs, events, memberships, and other ACWC activities. Answer incoming telephone calls and direct calls or take accurate messages as appropriate. Retrieve, sort, and distribute incoming mail and deliveries. Assist with basic administrative and clerical tasks related to gallery operations. Maintain organized gallery, gift shop, supply, and storage areas. Provide general customer service to artists, visitors, members, volunteers, and community partners. Events & Facility Rentals Assist with setup and cleanup for gallery events, receptions, workshops, meetings, and other activities. Help arrange tables, chairs, displays, signage, and other event materials. Assist with the coordination of future rentals of ACWC gallery and event spaces. Communicate basic rental information and procedures to prospective renters. Coordinate rental schedules, setup needs, access, and facility expectations in consultation with the Executive Director. Help ensure rental spaces are prepared before use and properly reset following rentals. Report facility issues, damage, or other concerns to the Executive Director. General Facility Support Help maintain the cleanliness and overall appearance of public gallery and gift shop areas. Perform light cleaning and organization as needed, particularly before and after exhibitions and events. Restock gallery, restroom, event, and hospitality supplies as needed. Assist with opening and closing procedures. Help ensure that the Arts Council is consistently ready to welcome the public. Perform other related duties as assigned in support of ACWC programs, exhibitions, events, and operations. Qualifications Associates Degree or equivalent experience in any related field. Strong organizational and time-management skills. Friendly, professional, and comfortable interacting with the public. Ability to communicate effectively with artists, volunteers, visitors, renters, and community members. Ability to work independently and take initiative while following established ACWC procedures. Dependable and able to manage multiple responsibilities. Comfortable answering phones, assisting customers, and providing basic administrative support. Interest in the arts, nonprofit organizations, community engagement, retail merchandising, galleries, museums, or related fields preferred. Previous experience in customer service, retail, galleries, museums, arts organizations, nonprofits, events, hospitality, or volunteer coordination is helpful but not required. Basic computer and email skills. Physical Requirements This position includes both administrative and hands-on gallery responsibilities. The employee should be able to: Stand and walk for portions of the workday. Move tables, chairs, displays, artwork, and event supplies. Lift and carry approximately 25–30 pounds. Use a step stool or ladder when appropriate for exhibition and display installation. Assist with setup, breakdown, cleaning, and organization of gallery and event spaces. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Schedule This is a part-time position of up to 20 hours per week . $20/hr The regular schedule is generally: Wednesday–Friday, 10:00 AM–5:00 PM , with a 30-minute unpaid lunch break each day . The Gallery Coordinator is responsible for ensuring that all gallery hours not covered by scheduled volunteers are staffed. The Gallery Coordinator’s regular hours may therefore be adjusted as needed to provide coverage during public gallery hours, exhibitions, openings, receptions, special events, programs, facility rentals, installations, and exhibition changeovers. Some scheduling flexibility is required, including occasional evening or weekend hours. Saturday gallery shifts are shared by all ACWC staff through a rotating or otherwise coordinated schedule. The Gallery Coordinator may therefore be scheduled for occasional Saturday coverage, but Saturday shifts are not the sole responsibility of this position. For example, when an evening opening or special event is scheduled, the regular weekly schedule may be adjusted so that the Gallery Coordinator works the event rather than working the usual daytime hours that day. Any schedule adjustments will be coordinated with and approved by the Executive Director and will remain within the maximum of 20 hours per week. About the Arts Council for Wyoming County The Arts Council for Wyoming County is a nonprofit arts organization dedicated to enriching the region through the arts. ACWC supports artists, presents exhibitions, provides arts programming and educational opportunities, administers grant funding, and creates opportunities for people of all ages and abilities to participate in meaningful arts experiences. The Gallery Coordinator plays an important role in creating the welcoming, creative, and community-centered environment that visitors, artists, volunteers, and partners experience at the Arts Council for Wyoming County. #J-18808-Ljbffr