UNV - Shared Resources Manager - Hollings Cancer Center

Job Description Summary Shared Resource Administrative Manager is responsible for the financial and administrative oversight of Hollings Cancer Center (HCC) Shared Resources. This position serves as the primary financial liaison between Shared Resource Directors, HCC leadership, Finance, Procurement, and institutional stakeholders to ensure the fiscal sustainability, operational efficiency, and regulatory compliance of Shared Resource operations. This position may be eligible for remote/hybrid after an orientation period. Entity Medical University of South Carolina (MUSC - Univ) Worker Type Employee Worker Sub-Type Classified Cost Center CC001337 HCC Shared Resources Pay Rate Type Salary Pay Grade University-GEN11 Pay Range 66,400.00 - 92,900.00 - 119,500.000 Scheduled Weekly Hours 40 Summary The position is responsible for developing and monitoring operating budgets, conducting financial forecasting and variance analysis, managing recharge and cost recovery activities, overseeing subsidy allocations, reviewing purchasing activities, and providing comprehensive financial reporting to support strategic decision-making. The incumbent partners closely with Shared Resource Directors to evaluate utilization trends, analyze operational performance, identify opportunities for efficiency improvements, and ensure appropriate stewardship of institutional investments in research infrastructure. The Shared Resource Administrative Manager serves as a key member of HCC Administration and assists in implementing the Center's strategic priorities in collaboration with Shared Resource Directors, Operations Managers, Director of Finance, and institutional leadership. This position may be eligible for remote/hybrid after an orientation period. Responsibilities 35% Operational and Administrative Management Provide administrative support for Shared Resource operations, ensuring alignment with Hollings Cancer Center strategic priorities, NCI Cancer Center Support Grant (CCSG) requirements, and institutional objectives. Partner with Shared Resource Directors, Facilities, Procurement, Finance, Research Administration, and Information Solutions to develop and implement operational strategies that enhance efficiency, service delivery, resource utilization, and financial sustainability. Review, approve, and monitor purchasing requests, equipment acquisitions, maintenance agreements, service contracts, and operational expenditures to ensure compliance with approved budgets, funding restrictions, and institutional procurement policies. Evaluate operational needs and develop financial justifications for capital investments, equipment replacements, service expansions, and infrastructure improvements. Coordinate equipment lifecycle management activities, including acquisition planning, maintenance schedules, service contract renewals, utilization assessments, replacement planning, and surplus disposition. Monitor Shared Resource expenditures and operational performance, identifying trends, risks, and opportunities for cost containment, process improvement, and resource optimization. Serve as a liaison between Shared Resource Directors and institutional administrative offices to facilitate fund management, contract execution, purchasing activities, and resolution of operational issues. Assist Shared Resources Directors and Operations Managers to develop and maintain policies, procedures, and administrative workflows that promote consistency, accountability, operational effectiveness, and compliance across Shared Resources. Ensure compliance with institutional, state, federal, and sponsor regulations governing recharge centers, cost allocation methodologies, service center operations, cost recovery practices, and sponsored research activities. Support Shared Resource Directors in preparing operational, utilization, and financial data for External Scientific Advisory Board (ESAB) meetings, NCI site visits, annual progress reports, CCSG submissions and renewals, and other internal and external reporting requirements. Collaborate with Cancer Center leadership to assess emerging research needs and support strategic planning efforts related to Shared Resource growth, capacity expansion, and development of new technologies and services. Supervise and provide leadership to the Shared Resource Program Coordinator, establishing priorities, monitoring performance, and ensuring the effective execution of operational, financial, and administrative activities supporting Shared Resource operations, including invoicing and billing processes, meeting coordination, preparation of agendas and meeting materials, documentation of minutes, tracking of action items, maintenance of operational records, and support for Shared Resource reporting requirements. 25% Financial Planning, Analysis, and Reporting Develop, manage, and monitor annual operating budgets for all Shared Resources. Perform monthly and quarterly financial analyses, including revenue, expense, utilization, and variance reporting. Prepare financial forecasts and long‑range projections to support strategic planning and resource allocation decisions. Analyze financial performance trends and provide recommendations to improve operational efficiency and financial sustainability. Develop and maintain financial dashboards, reports, and performance metrics for Shared Resource Directors and HCC leadership. Conduct cost analyses to evaluate service delivery models, equipment investments, and staffing needs. Prepare ad hoc financial reports and analyses for senior leadership, NCI reporting requirements, and strategic initiatives. Oversee Shared Resource cost recovery programs, recharge center operations, and compliance with institutional and federal regulations. Coordinate service rate reviews and develop recharge rate models in collaboration with Shared Resource Directors and institutional finance teams. Analyze utilization data, direct and indirect costs, and subsidy requirements to establish sustainable pricing structures. 25% Data Management and Performance Monitoring Oversee Shared Resource performance metrics, utilization reporting, publication tracking, and operational dashboards. Analyze operational and financial performance indicators to identify opportunities for process improvement. Measure progress toward strategic goals and performance outcomes aligned with NCI Cancer Center Support Grant expectations. 10% Optimization Lead the development and dissemination of quarterly newsletters and annual surveys to promote awareness, transparency, and continuous improvement of shared resource services. Analyze survey data and stakeholder feedback to generate actionable insights and present strategic recommendations to senior leadership for service enhancement. Collaborate with the web development team to ensure timely and accurate updates of shared resource content on the HCC website, aligning with institutional priorities and user needs. 5% Strategic and Other Support Participate in strategic planning initiatives related to Shared Resource growth, sustainability, and service enhancement. Assist with special projects, business analyses, and other activities supporting the mission and goals of Hollings Cancer Center. Perform additional duties as assigned. Preferred Experience In addition to the minimum qualifications, the ideal candidate will demonstrate proven experience and capability in building effective professional networks and leveraging cross‑functional relationships to proactively identify, elevate, and resolve complex operational, financial, and administrative challenges. Specifically, preferred experience includes: Demonstrated ability to establish and maintain strong working relationships across diverse stakeholder groups, including faculty, clinical and research leadership, finance, procurement, IT, and institutional administrative teams. Experience navigating complex organizational structures and engaging the appropriate stakeholders to expedite issue resolution and decision‑making. Proven success in collaborating across departments and disciplines to address operational inefficiencies, financial discrepancies, compliance concerns, and workflow barriers. Strong ability to influence without direct authority , building trust and credibility to drive alignment and achieve shared goals. Experience identifying emerging issues and proactively mobilizing cross‑functional teams to develop timely, effective solutions. Demonstrated effectiveness in facilitating communication, negotiation, and consensus‑building among stakeholders with competing priorities. Ability to leverage professional networks to access resources, share best practices, and implement innovative solutions that enhance service delivery and operational performance. Experience serving as a central liaison or connector , ensuring transparency, accountability, and coordination across multiple operational and administrative functions. Minimum Requirements A bachelor's degree and three years relevant program experience. Physical Requirements (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Frequent) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Equal Opportunity Employer Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need. 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