Executive Legal Assistant

4 yrs. trg. or 4 yrs. business administration management science or public administration.

-Or completion of undergraduate core program in business administration management science or public administration; 2 yrs. trg. or 2 yrs. supervisory administrative &/or managerial position.

-Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. supervisory administrative &/or managerial position or staff position involving planning research &/or policy/procedure development.

-Or 1 yr. exp. as Program Administrator 1 63122.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Program Management

Classification : Program Administrator 2 (Executive Legal Assistant)

Division : Enforcement

Location : 30 E. Broad Street - 3rd Floor Columbus OH 43215

What Youll Do:

The State Medical Board of Ohio is seeking a highly organized and confident Executive Legal Assistant to support the Chief Enforcement Attorney (CEA) and the Enforcement Division. This individual will blend executivelevel administrative support with legal assistance responsibilities serving as the Chiefs trusted right-hand partner in managing daily operations coordinating complex enforcement activities and ensuring continuity of workflow across the division. The ideal candidate is a proactive professional who can balance multiple priorities maintain strong communication with diverse internal and external stakeholders and help run the legal departmentkeeping enforcement operations moving smoothly even in the Chiefs absence. Legal experience is a plus but exceptional organizational skills sound judgment and the ability to manage highvolume detaildriven work are essential.

Job duties include but are not limited to:

• Serves as a primary liaison between the CEA enforcement attorneys investigators contract attorneys victim support personnel and internal and external stakeholders.
• Supports operational needs for enforcement activities such as scheduling meetings interviews depositions and administrative hearings securing rooms coordinating court reporters managing logistics and communications and creating and maintaining investigator oncall calendars.
• Maintains statistics of enforcement casework and tasks through use of spreadsheets and reports. Maintains consent agreement tracking tools and board action spreadsheets. Tracks deadlines and performs followup. Compiles reviews interprets and summarizes data for reports and other documents.
• Assists enforcement attorneys with preparation of enforcement case documentation and board materials including victim lists correspondence consent agreements citations and case summaries.
• Coordinates evidence gathering and organization with investigators and contract attorneys including bundling evidence migrating information to SharePoint and conducting records collection from courts and regulatory agencies.
• Processes subpoenas and conducts initial followup.
• Assists with drafting case memoranda.
• Responds to law enforcement agencies requests for the Boards confidential case materials.
• Serves as the designee for the CEA ensuring continuity of daily workflows case progress communications and administrative needs when the CEA is unavailable.

This position is unclassified and overtime exempt.

Pay Rates:

Unless required by legislation or union contract candidates can expect to be paid at the lowest rate in the salary range (Step 1).

Application Process:

All applicants must submit an online application and clearly demonstrate how they meet the minimum qualifications. Applications that do not address the minimum qualifications will not be considered. All responses to supplemental questions must be supported by the work experience and education listed in your application. Do not use see resume in place of completing the application in full.

Background Check & Drug Screening:

The final candidate selected for this position will be required to undergo a criminal background check and urinalysis test for drug use. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicants prior criminal convictions will be made before excluding an applicant from consideration.

Status of Application:

You can check the status of your application online by signing into your profile.

The State Medical Board of Ohio is committed to providing access inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. If contacted for an interview and you need to request a reasonable accommodation due to a disability please contact Human Resources at no later than 14 days prior to the event.

At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental Vision and Basic Life Insurance premiums after completion of
• Paid time off including vacation personal sick leave and 11 paid holidays per year
• Childbirth Adoption and Foster Care leave
• Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
• Public Retirement Systems (&Optional Deferred Compensation ( Ohio Deferred Compensation )

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.

About Us:

The State Medical Board of Ohio issues licenses and oversees the practice of allopathic physicians (MD) osteopathic physicians (DO) podiatric physicians (DPM) massage therapists (LMT) and various other allied health care professionals under the authority of the Medical Practices Act Chapter 4731 Ohio Revised Code (ORC). The Medical Board continues to regulate naprapaths and mechanotherapists licensed by the Board before March 1992.

The Medical Board also regulates Physician Assistants ORC Chapter 4730 Dietitians ORC Chapter 4759 Anesthesiologist Assistants ORC Chapter 4760 Respiratory Care Professionals ORC Chapter 4761 Acupuncture ORC Chapter 4762 ORC Radiologist Assistants ORC Chapter 4774 Genetic Counselors ORC Chapter 4778 and Certified Mental Health Assistants ORC Chapter 4772.

The Medical Boards regulatory responsibilities include investigating complaints against applicants and licensees and taking disciplinary action against those who violate the public health and safety standards set by the General Assembly and the Medical Board.

Our Mission:

The State Medical Board of Ohios mission is to protect and enhance the safety of the public through effective medical regulation.

To find out more about the State Medical Board of Ohio click here .

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Required Experience:

Exec