Secretary to the Director of Educational Support Services
$44.6k - $61.66kFull-time
Medford Township Public Schools
:
MEDFORD TOWNSHIP PUBLIC SCHOOLS
Medford, New Jersey
SECRETARY TO THE DIRECTOR OF EDUCATIONAL
SUPPORT SERVICES
12 month position
The Medford Township Public Schools seeks a twelve month Secretary to the Director of Educational Support Services. The successful candidate should possess the following:
- High school diploma; college level and/or secretarial experience/training desirable.
- Proof of United States citizenship or legal resident alien status.
- Required criminal history background check.
- Knowledge of automated office equipment, office procedures, and experience with Google platforms.
- Excellent organizational and record keeping skills.
- Strong oral and written communication skills.
- Demonstrate the ability to develop effective working relationships with staff, parents, and administrators.
- Must be able to multi-task and.or prioritize, with attention to detail, in a fast-paced work environment
- Confidentiality required to process student/staff documents and records.
- Basic knowledge of special education procedures and IEPs.
- Alternatives to the above qualifications may be considered by the Board of Education, as they deem appropriate and/or necessary.
REPORTS TO : Director of Educational Support Services
JOB GOAL:
To provide strong clerical supports that assist the Director and ESS department with job related tasks so that he/she may devote maximum attention to improving the overall instructional support programs. The position requires that the secretary be sensitive to others needs and maintain confidentiality and a collaborative and positive working environment at all times.
PERFORMANCE RESPONSIBILITIES:
- Process incoming correspondence and facilitate all office communications including oral, written, telephone, fax, e-mail, etc.
- Send parent notifications of meetings and evaluations results.
- Process referral, assist in formatting evaluation documents upon receipt or request from the Child Study Team, and provide all documents required for meetings.
- Maintain all student special education records in accordance with department and state guidelines.
- Work collaboratively to ensure the accurate and timely completion of required state reports.
- Inputs and maintains data into the special education computerized management system in compliance with the NJ Special education code and serves as a point person to troubleshoot difficulties with the database. This includes participating in online webinars to remain up to date on revisions, as well as preparing statistical reports and lists.
- Coordinates the organization of the summer services and transportation needs.
- Maintains files associated with Health Services and complete nursing reports and other duties, as required.
- Complete parent notifications for HIB investigations and complete state reports for HIB programs and training.
- Maintains the confidentiality of all information associated with the position.
- Performs all other tasks as identified by the Director to support the overall assignments of the Office of Educational Support Services.
TERMS OF EMPLOYMENT:
The Secretary to the Director of Educational Support Services shall be employed on a twelve (12) month contract pursuant to the Agreement between the Medford Education Association and the Board of Education.
Except as negotiated, the information contained in this is a Board of Educational Guideline and may be changed at any time due to MTPS needs. Further, this does not constitute a written employment contract.
DEADLINE: December 20, 2025
Posted: December 10, 2025
Job Type: Full-time
Pay: $44,599.00 - $61,662.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- While we accept applications through Indeed, our official employment site, will provide you a better opportunity to share your experiences and potential for employment. We strongly suggest you take the time to complete the application on that site.
Work Location: In person
Vacancy posted 2 days ago
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