Clinical Project Manager

Clinical Project Manager

Company: Ipsen Biopharmaceuticals Inc.

Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation.

Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company's success. Join us on our journey towards sustainable growth, creating real impact on patients and society!

Job Description:

Lead, manage and drive the cross-functional Clinical Study Team and Contract Research Organization (CRO) in collaboration with the CDPDs and Ipsen team members responsible of the study

Responsibilities include, but are not limited to the following:

• Ensure study team management and communication:
• Oversee and drive cross-functional leadership and expertise to ensure effective contribution, execution, and delivery of study activities as per quality, plan/timelines, and budget.
• Foster a team approach to all activities associated with the implementation, conduct and closing of clinical studies including Ipsen clinical study team members (TA, Biometry, Pharmacovigilance, Finance controlling, Global Regulatory Affairs, CMC Supply chain…) and SPs.
• Establish and maintain excellent professional relationships with Services Providers, clinical study team through regular communication, between company, investigators, and experts in conjunction with Medical Dev. Director (MDD) and other relevant Ipsen team members.
• Lead clinical project processes:
• Lead cross-functional clinical study teams focused on conduct of assigned projects.
• Interact with CDPD to define strategic operational direction.
• Review status reports provided by Service Provider/CRO and highlight issues to facilitate decision making.
• Manage and lead all operational aspects for implementation and conduct of global clinical trial activities from study start-up to CSR, in respect of GCPs and relevant SOPs.

Key accountabilities and activities:

• Develop, manage, and execute assigned projects by:
• Set-up study team before Services Provider are on board and lead and manage regular internal Study Team meetings during the course of the study.
• Contribute to study protocol development including study concept where applicable.
• Develop and control planning and study timelines in collaboration with all other Ipsen supportive functions/SPs.
• Provide expertise to clinical outsourcing specifications and purchasing to facilitate RFP documents and selection of Services Provider
• Participate in the selection of Services Providers and other external vendors in collaboration with purchasing department, study team, finance controller and Corporate Legal Affairs
• Accountable for the development, management and tracking of trial budget working closely with the finances and service provider representative - financial management of the clinical trial including budget planning and preparation of quarterly reports.
• Ensure appropriate oversight of Services Providers) and other external vendors activities and develop the oversight manual in accordance with the services providers Technical Specifications document.
• Review final draft and approve major study documents as described in the Services Providers /CROs Technical Specification documents (e.g., oversight manual, communication plan, project plan, instruction manuals….)
• Supervise country feasibility and site selection processes in collaboration with CDPD, MDD, GMA, CRO and Ipsen Affiliates (if needed) to identify and gain approval for high quality investigators and study sites.
• Provide support and oversee the activities of the Clinical Trial Associate (CTA) assigned to the study for: insurance certificate, contracts signature process, set-up and management of the Trial Master File (eTMF), transparency and local reporting as per legal and Ipsen requirements, update of reporting tools (study trackers, Hermes,…) and alert if required; drive billing and forecast
• As applicable, provide support and oversee the activities of the Clinical Monitoring Lead (CML) to ensure the coordination of the clinical, monitoring and site management activities are in accordance with study objectives and quality standards.
• Work with the SP, Patient Affairs office, and digital team as appropriate to develop and approve a recruitment strategy and communication tools (e.g., Newsletter…) to increase study awareness, patient recruitment and retention in the study.
• Ensure through study team management that the necessary regulatory, safety and data evaluation requirements are met to allow the conduct of clinical related activities in conjunction with the Regulatory, Pharmacovigilance (GPS), Data Management and Statistics Departments
• Participate in meetings lead by SP (e.g. Inv. & CRA meeting, Study team meeting, Clinical Data Review …), Review meeting minutes and ensure with SP Project Manager that issues are proactively identified, communicated and resolved in a timely manner.
• Ensure timely and accurate completion of project milestones, study progress tools (planning reporting, study dashboard...) and escalate appropriately in case of deviation to the planning and of any issue regarding the quality of the data.
• Travel as needed to observe and discuss projects, build positive working relationships, and maintain enthusiasm regarding projects.
• For activities, not outsourced (e.g., Management of IMP…) ensure regular forecast update and bulk shipment.
• Work with line functions and Quality Assurance (GRDQ) to identify potential quality issues. Coordinate post quality audit hosted by Sponsor and ensure CAPA implementation by SP.
• Assist Quality Assurance (GDDQ) within inspections preparation as applicable.
• Participate in the preparation, review of clinical study reports, and ensure that CSR Appendices are completed and validated by the relevant functions within the agreed timelines.
• Liaise with the relevant Ipsen or Service Providers teams to ensure the posting of the clinical study and the results on the required registries and as per local regulations.
• To perform any other activity as may reasonably be required by the DCDP and/or TA clinical operation head from time to time.

Clinical Activities (out of studies):

• Contribute/participate on SOP update and review training material created by Process Training Management
• Contribute to the efficient operation of the TA Group and to transversal project cross- TAs and other departments within Ipsen (e.g., systems implementation, change management initiatives, continuous improvement initiatives …)

EHS Responsibilities:

• Comply with applicable EHS regulations and procedures.
• Participate in the site's EHS performance by reporting risks, malfunctions, or improvements.
• Participate in mandatory EHS training

Education / Certifications:

• Bachelor's degree in life science or medical graduate preferred, or relevant qualifications.

Experience:

Relevant experience of pharmaceutical drug development:

• Minimum of 3 years working in clinical research with management of clinical activities for the set up and running of international registrational studies, for at least 2 years.
• Experience in managing and developing relationships with Contract Research Organizations (CROs/SPs)
• Experience in working with multidisciplinary groups (internal & external), flexibility, adaptability, and ability skills to work within a matrix environment.
• Fluent English
• Ability to work in a strong regulated environment within a quality management system (QMS)
• Advanced knowledge of software application (ex: Word, Excel, PowerPoint, Adobe Reader …)
• Ability to organize and prioritize.
• Able to produce work in teams and within a multi-disciplinary environment.
• Basic Financial Knowledge- must be able to work with financial tracking tools.
• Knowledge of Pharmaceutical Industry R&D
• Good understanding of the drug development process and knowledge of the pharmaceutical industry environment
• Good knowledge of the Good Clinical Practices (GCP) or other clinical study regulations
• Intimate knowledge of regulatory requirement (ICH E6, GCP, EU Directive)
• Excellent leadership skills and capability to work within a team as leader and team player.