Department Support Assistant

: Overview Welcome to Saint Joseph Hospital, a 433-bed hospital founded in 1877 by the Sisters of Charity of Nazareth as the first Hospital in Lexington, Kentucky. Led by Sister Euphrasia Stafford, the mission to provide compassionate care to the poor and underserved is still carried out today. Saint Joseph Hospital holds over two dozen national ranks and recognitions and is recognized as a 2024 Best Place to Work in Kentucky. Whether you are an experienced healthcare professional or working toward that, we invite you to experience Hello Humankindness with us! CHI Saint Joseph Health provides you with the same level of care you provide for others. We care about our team members well-being and offer benefits that complement work/life balance such as:

• Paid Time Off (PTO)
• 401(k) and 457(b) Retirement Programs with matching
• Medical/Dental/Vision Insurance
• Mental Health resources for you and your family
• Wellness Program with rewards up to $450
• Tuition Reimbursement for future career growth and development
• Adoption Assistance
• Voluntary Protection: Accident, Critical Illness, Identify Theft and Pet Insurance
• Short and Long Term Disability
• Free Premium Membership to Care.com with preloaded credits to support adult and child care needs
• Employer Discounts
• Relocation Assistance*
• Employee Referral Bonuses up to $7,500*
• for eligible hires and positions

Learn more about Saint Joseph Hospital and its awards and recognitions here: Saint Joseph Hospital. Our commitment to serve the common good is delivered through the dedicated work of thousands of physicians advanced practice clinicians nurses and staff; through clinical excellence delivered across a system of 140 hospitals and more than 2200 care centers serving 24 states. Responsibilities

Job Summary / Purpose

The staffing secretary is responsible for the coordination of the centralized staffing function for the department of nursing to include assisting supervisory personnel in identifying and meeting staffing needs. This position also provides clerical support as needed to the various Nurse Managers.

Essential Key Job Responsibilities

• Assesses daily staffing needs on each unit/program and assists unit personnel as needed by telephoning staff, posting needs, and/or utilizing resource team/PRN personnel.
• Acts as contact for nursing personnel call-ins and possible shift changes.
• Provides clerical and secretarial support to the house supervisors, and Nurse Managers by typing correspondence, reports, etc. as necessary.
• Maintains statistics and information related to staffing variances.
• Monitors and reports overtime hours.
• Monitors and records 1:1 staffing for monthly reports.
• Coordinates off grounds appointments with staff and transportation.
• Order supplies and stock as needed for the Nursing Department.
• Maintains time/attendance records for resource team members.
• Other duties as assigned

Minimum Qualifications

Required Education and Experience

A high School diploma or equivalent

Preferred Education and Experience

Two years clerical or secretarial experience is preferred.

Required Licensure and Certifications

None

Required Minimum Knowledge, Skills, Abilities, and Training

Good computer and Word processing skills including 45wpm typing speed.

Good communication skills and people skills.