COMPAS/Payroll - Accounting Technician III

This position is open to current Colorado residents only. Please note: This recruitment may be used to fill multiple vacancies. Remote Work/Hybrid: In office 2 days a week, Remote 3 days a week 3814 W. Princeton Circle Denver, CO 80236 Please note: These working arrangements are subject to change. NOTE: POSITIONS HAVE A TARGET START DATE OF DECEMBER OF 2026 Office of Administrative Solutions/Division of Financial Services This unit is established to manage manual timekeeping and payroll processing operations resulting from the COMPAS system transition. Operating in full compliance with the Fair Labor Standards Act (FLSA), the Family and Medical Leave Act (FMLA), and State Personnel Rules, the unit delivers centralized payroll and timekeeping support to over 5,500 employees across all Colorado Department of Human Services (CDHS) agencies, regional centers, mental health institutes, youth services, and Veterans’ Community Living Centers statewide About the Position/s: This Accounting Technician III position serves as a front-line operational technicians responsible for executing high-volume, manual timekeeping and payroll data entry for assigned CDHS facilities following the loss of automated processing under the COMPAS system. Dedicating half of its time directly to manual data entry and error identification for the COMPAS transition, the role performs routine day-to-day processing in Kronos —including entering new hires, terminations, FML/STD/injury leave, and punch corrections—alongside core payroll duties such as batching pay data, calculating manual/hand-drawn checks (CHOPS), issuing W-4/direct deposit updates, and conducting initial payroll reconciliations. This role focuses on accurate execution within strict cycle deadlines, escalating complex pay discrepancies or volume bottlenecks to higher-level Accountants (I & II) for review and resolution. This position ensures accurate and timely payroll and timekeeping processing for assigned CDHS facilities following the elimination of automated data processing with the new COMPAS system. With the loss of automation, the position performs critical manual data entry, timekeeping calculations, and payroll adjustments—including processing deductions, direct deposits, pay/hour reconciliations, and state benefit interactions (health, dental, life)—while ensuring strict compliance with the Fair Labor Standards Act (FLSA), Family and Medical Leave Act (FMLA), and Colorado State Personnel Rules across statewide department facilities. Summary of Duties: Enters all new hires for the facilities assigned in Kronos. Once employees are in the payroll system create the Kronos people record, enters pre-hire and NEO, enters W-4 and direct deposit information in payroll system and give employee folder to payroll officer. Once notified of termination/resignation/retirement of an employee for the facilities assigned confirms that Kronos is accurate and complete and completes the timekeeping sections of the Terminated Employee Checklist. Prints all pages of Terminated Employee Checklist and signs as Timekeeper and then gives completed Monthly Employee folder to payroll officer to process final payment. Processes the biweekly and/or monthly Kronos closing for assigned facilities’ employees. Enters all cost accounting template updates for biweekly and/or monthly employees for the assigned facilities. Enters all FML, STD and Injury Leave for assigned facilities’ biweekly and/or monthly employees forecasting leave usage for FML and Injury Leave while coordinating with benefits, employee’s supervisor and/or editor. Enters all Kronos information form changes, missed punches and late leave slips for assigned facilities’ employees. Assists in all moves of employees from biweekly to monthly or monthly to biweekly. Researches problems and questions for employees concerning time worked and leave balances. Provide additional training to supervisors and unit time managers on processes for Kronos. Payroll Responsibilities: Reviews all Kronos entries for biweekly and/or monthly employees in the assigned facilities as their pay is completely generated by Kronos. Ensures proper payment of employees by batching and entering all hours and deductions into the state payroll system for biweekly and/or monthly employees in facilities assigned. Analyze and correct any discrepancies that may occur during input and balance to final edit reports. Analyzes biweekly and/or monthly employee work and leave time to ensure work hours, overtime, shift time and leave taken are recorded timely and accurately. Creates hand drawn checks (CHOPS) for biweekly and/or monthly employees in facilities assigned. Enters direct deposit information and W-4 information for all employees in the assigned facilities. Review, manage and collect suspended health, dental and life insurance premiums from biweekly and/or monthly employees in the facilities assigned. Complete each biweekly and/or monthly payroll reconciliation for the biweekly and/or monthly employees in the facilities assigned, pulling direct deposits as needed to avoid overpayment. Respond to questions from employees, program accountants, supervisor or managers relating to payroll. Distribute information to employees, supervisors, and editors regarding payroll rules, regulations and procedures. Maintain required payroll reports for payroll unit and program accountants. COMPAS Project/Data Entry: This unit is being added due to the COMPAS project as all the data processing automation is being lost and all actions at CDHS must now be entered manually This position(s) will be responsible for entering and reviewing all pertinent date Other Duties: This position will maintain the filing for the facilities assigned payroll and timekeeping for biweekly and/or monthly employee files. This position will also assume other duties as assigned. Option 1 (Minimum Qualifications) Three (3) years of relevant experience in accounting which included timekeeping administration, payroll processing experience or closely related. Note This experience must be clearly documented on your application and the supplemental questions must be answered. Option 2 (Substitutions) A combination of related education and/or relevant experience in accounting which included timekeeping administration, payroll processing or closely related equal to three (3) years Conditions of Employment: [Standard/full] background check and reference check required This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position. Motor Vehicle Check , if the employee will drive a state-owned vehicle, either in an on-going capacity while performing their normal day-to-day job duties OR on occasion for training/meetings/client visits/etc. Must possess a valid, non-restricted Colorado Driver’s License or an non-restricted U.S. Driver's License for positions within 30 miles of the CO state border Out-of-State Driver’s License holders must obtain a valid, non-restricted Colorado Driver’s License within 30 days of employment start date. Other Conditions of Employment specific to Program Former State employees who were disciplinarily terminated or resigned in lieu of termination must: Disclose that information on the application. Explain why the prior termination or resignation should not disqualify you from the current position. Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

APPEAL RIGHTS:

You or your representative must sign and submit the official appeal form for review. You can find the official appeal form here. You must deliver the official appeal form to the State Personnel Board: By email (View email address on click.appcast.io), or Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or Faxed View phone number on click.appcast.io) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. Contact the State Personnel Board for assistance: At View phone number on click.appcast.io, or Refer to the Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage. Required Supplemental Questions: (Multiple Choice) The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links. This information is available to me and I have read this information. I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.) Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application. Yes/No. If you are a current or former State of Colorado employee, please list your employee number (starts with 997…). Your application may be considered incomplete if you do not provide this information. An incomplete application may not move forward in the Selection process. If you are a former or current state employee, please identify what state agency you work(ed) with and how many years of relevant state service you have related to the position you are applying for. (Ensure this is listed on your application under work experience). Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please explain why the prior termination or resignation should not disqualify your application from the current position. ~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~ Toll Free Applicant Technical Support #J-18808-Ljbffr State of Colorado