Liturgy Coordinator Part Time - Old St. Patrick's - West Loop - Vic. III

Liturgy Coordinator Part Time - Old St. Patrick's - West Loop - Vic. III Overview Located in the West Loop, Old St. Patrick’s Church serves a vibrant Catholic community. The Liturgy Coordinator helps ensure that worship spaces, liturgical ministers, supplies, printed materials, and Sunday celebrations are well‑prepared and supported. Location Old St. Patrick’s Church 711 W. Monroe Street Chicago, IL 60661 Key Responsibilities Liturgical Preparation and Sunday Support Assist with the preparation and organization of materials needed for Sunday liturgies, weekday Masses, and special liturgical celebrations. Prepare, copy, organize, and distribute scripts, binders, worship materials, minister sheets, Mass count sheets, and other liturgical materials. Set up worship spaces and sanctuaries for Sunday liturgies. Post Sunday texts and other needed materials in appropriate locations. Support one Sunday supervisory shift, either morning or evening, as scheduled. Interface with sacristans, coordinators, and liturgical ministers during Sunday liturgies. Help troubleshoot liturgical operations and respond to needs that arise before, during, or after Mass. Prepare and print weekday lector sheets and weekday Mass intention sheets. Worship Space Organization and Reset Assist with the regular reset of worship spaces following Sunday liturgies. Tidy missalettes, remove outdated materials, recycle old worship aids, and maintain appropriate materials near church entrances. Maintain bulletin boards, check‑in areas, and liturgical storage spaces. Maintain the Book of Patrick and Ambry prayer book materials. Support plant care and the general appearance of worship spaces. Empty the sacrarium tank and complete required logs. Bring used altar cloths, linens, and seasonal vestments to the dry cleaner and pick up clean items as needed. Liturgical Supplies and Inventory Monitor, restock, and organize liturgical supplies, including hosts, wine, candles, baptismal candles, gift bearer materials, mints, cough drops, and related items. Reorder supplies from Monk’s Church Supply or other approved vendors as needed. Maintain appropriate inventory levels and alert the Director of Liturgy to supply needs or concerns. Scheduling, Training, and Administrative Support Assist with Ministry Scheduler Pro and sacristan scheduling support, including setting up schedule templates as directed. Support Come Fourth Sunday liturgical minister training sessions. Maintain training registration spreadsheets. Communicate confirmations with training registrants. Print and prepare registration materials for trainings. Follow up on liturgical minister profiles and related scheduling information. Review minister check‑in sheets and follow up on no‑shows as directed. Provide other administrative and operational support to the Director of Liturgy. Typical Weekly Schedule The regular schedule is expected to include approximately 10 to 15 hours per week but may increase during busy liturgical seasons. Weekday, Monday or Tuesday, approximately 6 hours in office Complete Sunday reset tasks. Organize and restock liturgical supplies. Prepare materials for upcoming liturgies. Support scheduling, training, and administrative follow‑up. Saturday, approximately 3 hours Prepare Sunday scripts, binders, materials, collection bags, and worship spaces. Distribute materials to appropriate worship spaces. Complete final Sunday set‑up tasks. Sunday, approximately 6 hours Cover one supervisory shift: 6:30 a.m. to 12:30 p.m., or 3:30 p.m. to 9:30 p.m. Sunday responsibilities include supporting liturgical operations, working with sacristans and coordinators, troubleshooting needs as they arise, and preparing weekday liturgical materials. Qualifications Strong organizational skills and attention to detail. Reliability, punctuality, and the ability to follow through on recurring weekly tasks. Comfort working in a church environment and respect for Catholic liturgical life. Ability to work independently while also collaborating with staff, volunteers, and liturgical ministers. Clear and courteous communication skills. Basic computer skills, including comfort with spreadsheets, printing documents, and maintaining records. Willingness to learn parish systems such as Ministry Scheduler Pro. Ability to manage multiple details in a busy worship and parish setting. Flexibility to work additional hours during major liturgical seasons and special events. Physical and Work Requirements Ability to move throughout worship spaces, offices, sacristies, and storage areas. Ability to lift, carry, and organize liturgical supplies, binders, linens, candles, and related materials. Ability to stand, walk, bend, and complete light set‑up and reset tasks. Availability for weekday, Saturday, and Sunday work as part of the regular schedule. Compensation This position has an hourly range of $20.00 – $25.00. An employee’s pay within the range will be based on many factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs. Benefits The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Equal‑Opportunity Employer Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr Northsidecatholic