Assistant Director of Alumni Relations for Reunions & Events

Assistant Director of Alumni Relations for Reunions & Events

Deerfield Academy Deerfield, MA

Reporting to the Director of Alumni Relations, the Assistant Director for Reunions and Events collaborates with Deerfield employees and alumni volunteers to plan and execute programs and services that meaningfully engage alumni with Deerfield and with each other. The Assistant Director is Advancement's lead staff member for Deerfield's annual on-campus class Reunions.

Reunions Primary Duties and Responsibilities

• In collaboration with the Director of Alumni Relations, develop strategic programming and schedule for annual on-campus Deerfield class Reunions. In close collaboration with Advancement colleagues and the Events Manager, create clear timelines and delineation of responsibilities.
• Collaborate with Deerfield Fund staff members and class volunteers in planning and execution of specific post-50th class Reunion programming and schedule.
• Oversee specific Reunion program elements, such as the childcare program and Deerfield Inn lodging coordination.
• Execute Reunions within budget parameters
• In close collaboration with the Communications Office, oversee timely development and distribution of all Reunion invitations and program materials.

Events

• Assume responsibility for on- and off-campus events as assigned, including the planning and execution of regional campaign events.
• Develop program, schedule, and detailed run-of-show for all assigned events, including clear timelines and delineation of responsibilities. For on-campus events, collaborate closely with Events Manager on planning and logistics.
• Work closely with Advancement colleagues to coordinate Head of School and/or Board members' participation in events.
• Secure off-campus venues as needed, negotiating and overseeing contracts, liaising with hosts, managing event logistics, and keeping each event within its budget parameters.
• In close collaboration with the Communications Office, oversee timely development and distribution of invitations and program materials.
• Develop and manage virtual programming opportunities, with an emphasis on industry-specific events.
• Serve as on-site event manager as needed.
• Other duties as assigned.

Job Specifications

• Bachelor's degree
• 1 3 years of experience in Alumni Relations or similar work-related industry
• Excellent verbal and written communication and organizational skills
• Ability and willingness to travel up to 15% of the time and work occasional weekends and evenings
• Ability to manage and motivate volunteers
• Proficiency with MS Office Suite, integrated databases, email marketing programs, and willingness to learn specialized software for scheduling, project management and event management
• Ability to work independently and collaboratively as part of a team
• A high level of integrity and a strong work ethic
• Demonstrated commitment to diversity and inclusion and to serving the needs of a diverse community
• Ability to manage, and sensitivity to, highly confidential information

Physical Job Demands

• Close visual acuity to analyze data and figures and to view a computer terminal
• Ability to sustain substantial movements of the wrist, hands and/or fingers
• Ability to occasionally lift, carry, push, pull or otherwise move objects up to 10 lbs
• Ability to occasionally stoop, kneel or reach

Working Conditions

The worker is in an office environment, and while in the office is not substantially exposed to adverse environmental conditions. While traveling the worker is subject to outside environmental conditions.

Compensation & Benefits

Deerfield Academy offers a competitive total compensation package, where base compensation or salary is just one component. Pay within the published range is determined by factors such as qualifications, job-related knowledge, skills, and experience, allowing for growth and progression within the role. We also offer a comprehensive suite of benefits to eligible employees, including:

• Health & Financial: Medical, dental, and vision insurance; a 403(b)-retirement plan; and employer-paid life and disability plans.
• Time Off: Generous paid time off and paid holidays.
• Campus Perks: Tuition remission, fitness center access and complimentary dining hall meals

Application Materials Must Include

• A cover letter summarizing interests and qualifications
• A complete resume or curriculum vitae

Disclaimer

The above job description is intended to describe the general nature and level of work being performed by employees assigned to this classification. This job description is not intended to be construed as a comprehensive list of all responsibilities, duties and skills required of personnel so classified. It is expected that job duties and responsibilities will develop over time commensurate with performance.