Triage Coordinator

Job Description

Job Description

Triage Coordinator - Plymouth

Father Bill’s Place & MainSpring House

Mission Statement:

Father Bill’s & MainSpring is committed to ending and preventing homelessness in Southern Massachusetts with programs that provide emergency and permanent housing and help people obtain skills, jobs, housing, and services. We help people who are struggling with homelessness or are at risk of homelessness to achieve self-sufficiency.

Father Bill’s & MainSpring is a growing and dynamic social service agency with expertise in emergency and permanent housing, job training and placement, and prevention services for individuals and families in need. Over the next five years, our strategic focus includes an increase in affordable, permanent supportive housing, a more efficient model of care for families experiencing homelessness, commitment to an enhanced delivery model to reduce the need for shelter, and improved community relations to achieve these goals. Our staff are thoughtful and caring individuals who share our passion for these ideals and creative approaches to helping people improve their lives.

We offer a generous benefits package and a comprehensive orientation and training program, as well as ample opportunities for advancement for qualified individuals who show a commitment to our Mission.

Position Summary:

This individual will play a leadership role in helping to shape a new Triage team in the Plymouth region. The intent of Triage is to reduce and end homelessness more rapidly than traditional shelter. Triage involves immediate assessment of all individuals seeking shelter, diverting them to alternative options or working toward their rapid exit to housing or treatment whenever possible.

The coordinator will oversee day-to-day operations of the Triage team. This position will report to the Plymouth Stabilization Manager. This role will also help lead a cultural shift and change in operations toward innovative Triage programming in the Plymouth region. This position directly supervises the Re-Housing case manager, Outreach worker, and Winter Shelter Support Staff. This position is full-time, flexible hours, primarily afternoon/evening with some weekends and overnights required. Bachelor’s Degree and/or 3-5 years of increasing responsibility within a non-profit organization; 2+ years prior supervisory experience is required.

Essential Responsibilities:

• Shelter Operations: Ensure smooth daily operations at each Winter shelter site. Ensure the safety and security of the guests, staff, and shelter site are met with adequate staffing and supervision. Monitor staffing needs and minimize use of overtime. Be prepared to de-escalate crisis situations and support staff in de-briefing difficult situations. Coordinate with the Plymouth Taskforce to End Homelessness for Winter Shelter needs related to volunteers, and site-specific issues.

• Triage Management: Provide oversight of the prevention, diversion, re-housing, and outreach work in the Plymouth/Wareham region. Work with the Stabilization Manager to review activities and the staff’s work

with guests and implementation of model changes. Help to Identify and implement changes in services that promote Triage goals and programming.

• Supervision: Hire, train, supervise, guide, and support the Triage staff. Provide individual and team supervision. Supervise and advise the Stabilization Manager in any issues or challenges related to staff. Address personnel issues in collaboration with Human Resources and other staff.

• Client recordkeeping: Establish and ensure that monitoring of client (guest) recordkeeping is occurring within the program. Maintain the privacy of all guest information in accordance with agency policies, procedures, and practices, as required by law, and in accordance with general principles of professionalism as a social service provider.

• Data collection and reporting: Track contract adherence and goals. Prepare monthly and other progress reports to ensure programs are meeting goals and objectives. Ensure that files are up to date and in compliance with all State and federal contracts. Interface with funders, identifying and resolving any concerns. Conduct file reviews, obtain monthly reports from managers. Work closely with Data Team to conduct periodic checks of data entry in the FBMS database system.

• Community relations: Maintain knowledge about area vendors, partners, providers, and property. Maintain relationships with, and cooperate with, various community providers to access services for guests.

Skills & Competencies:

• Empathy: An understanding and empathy for those dealing with homelessness and related issues.

• Professionalism: Maintains the highest level of professionalism in the delivery of services, building of relationships, collaboration with co-workers, and representation of Father Bill’s & MainSpring within the organization and the community.

• Communication: Speaks appropriately in positive and/or negative conversations with supervisors, coworkers, volunteers, donors, and constituents; Articulates the goals of Father Bill’s & MainSpring.

• Record-Keeping: Routine clerical or record-keeping incidental to the essential responsibilities of the job (including, but not limited to, data entry and case file updates).

• Job Knowledge: Possesses the practical and technical knowledge required for the job.

• Attendance: Acceptable overall attendance record, consistently at work and on time.

• Reliability: Relied upon regarding task completion and follow-up. Follows instructions, responds to management direction, and solicits feedback to improve performance.

• Initiative: Seeks out new assignments and is willing to be flexible with additional duties.

• Adherence to Policy: Follows safety and workplace expectations, regulations and processes as defined in the Employee Handbook.

• Work Ethic: Demonstrates a commitment to the Mission and adheres to the Operating Principles of Father Bill’s & MainSpring and works as part of a team toward a common goal.