Legal Support Specialist

Legal Support Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Legal Support Specialist team located in our San Francisco office. This position provides high-level secretarial and administrative support to five or more attorneys. Provides a wide range of administrative and document processing services in the Tax and Litigation departments. Candidate should also be flexible to work overtime as needed. We are seeking a highly skilled legal support specialist who thrives in a fast-paced, business-driven environment. The ideal candidate possesses strong attention to detail, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in our San Francisco office, on a hybrid basis, regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.

Key Responsibilities

• Maintain and organize litigation case files (electronic and physical), ensuring accuracy, consistency, and compliance with firm and court protocols
• Prepare, format, proofread, and process legal documents, including pleadings, motions, discovery materials, and correspondence
• Coordinate and execute e-filings in state and federal courts, ensuring adherence to jurisdictional rules and deadlines
• Maintain litigation calendars and track key dates, including court appearances, filing deadlines, and depositions
• Assist with discovery processes, including document collection, review, production, and organization
• Prepare deposition materials, exhibits, trial binders, and hearing notebooks
• Manage document databases, including scanning, coding, and organizing case materials for efficient retrieval
• Conduct basic legal and factual research to support case strategy and attorney requests
• Track and manage service of process and document deliveries, ensuring proper execution and documentation
• Support trial preparation, including coordination of logistics, materials, and scheduling
• Assist with preparation of tax-related legal documents, filings, and correspondence
• Compile and organize documentation for tax planning and transactional matters
• Prepare tax agendas, reports, and supporting materials for client matters
• Assist in assembling and maintaining closing binders and transaction records
• Manage attorney calendars, including scheduling of meetings, court appearances, and client engagements
• Handle time entry, matter opening, engagement letter preparation, and billing coordination, including invoice review and processing
• Arrange travel and process expense reimbursements
• Manage attorney phone lines, screen calls, and communicate messages effectively
• Communicate professionally with clients, opposing counsel, courts, and internal stakeholders
• Prepare reports, correspondence, and general administrative documentation
• Provide overflow and backup support to other legal support staff as needed
• Contribute to team operations by supporting workflow demands across litigation and tax practices

Qualifications

Skills & Competencies

• Established understanding of tax litigation laws as they relate to individuals, partnerships, estates and corporations. Familiarity with IRS, State and local tax agencies, including Franchise Tax Board
• Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence
• Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs
• Strong attention to detail, organizational skills and ability to manage time effectively
• Excellent interpersonal skills, communication skills and the ability to collaborate well on a team
• Position also requires the ability to work under pressure to meet strict deadlines

Education & Prior Experience

• Bachelor's Degree or equivalent experience preferred
• Minimum 5 years of experience as a legal secretary in a business law practice with exposure to the tax litigation practice area
• Candidates should demonstrate curiosity and adaptability with respect to evolving AI tools and technologies in the professional services environment

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing
• Exceptional computer skills with the ability to learn new software applications quickly
• A proactive approach to adopting emerging AI technologies and contributing to a culture of innovation is strongly valued

The expected pay range for this position is:

$53.12 - $58.14 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

Pursuant to the San Francisco Fair Chance Ordinance and the California Fair Chance Act, we will consider for employment qualified applicants with arrest and conviction records.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Greenberg Traurig