Payroll Administrator

Job Title: Payroll Administrator

Department: Finance

Reports to: Director of Accounting

Classification: Exempt


(Hybrid - in office as needed for monthly all hands & specific team requirements)

Overview:


United Way Bay Area (UWBA) mobilizes the Bay Area to dismantle the root causes of poverty and build equitable pathways to prosperity. UWBA brings together partners from the nonprofit, business, and government sectors to address Bay Area poverty. We partner across sectors, develop solutions, capture the data we need, and use those insights to support public policy and create research-backed community initiatives. These initiatives include:

• Housing Justice: Improve access to stable, affordable housing and homelessness prevention.
• Employment & Career Opportunities: Build systems and pathways to career and employment opportunities.
• Financial Stability: Help families increase income and savings on their way to financial stability.
• Basic Needs: Ensure access to basic needs like food, housing, and legal services.

UWBA is committed to building and maintaining a diverse staff and an inclusive workplace that values equity. We particularly welcome applications from immigrants, BIPOC, LGBTQ+ applicants, and people with lived experience in poverty. To foster an open and impartial application review process that minimizes the potential for bias, please remove any reference to academic institutions from which you obtained a degree, if applicable, for example, simply list "Bachelor of Arts in Sociology." Not having a degree will not preclude you from being considered; applicable work experience is equally considered.

For more information about UWBA, please visit

The Opportunity:

The Payroll Administrator will play a key role within the Finance team, overseeing all payroll-related functions and ensuring compliance with federal, state, and local payroll regulations. This position will also involve general accounting tasks and will collaborate closely with employees across the organization, with a particular focus on working with the Accounting, Finance, and People departments.

What you'll do:

• Effectively prioritize to ensure compliance and accurate record keeping and ensure payroll is processed in compliance with multi-state wage and hour laws.
• Review and verify time sheets.
• Prepare and process payroll for approximately 65 employees.
• Prepare payroll and payroll related general ledger journal entries, understanding payroll related assets, liabilities, and expenses.
• Process miscellaneous off-cycle checks including final paychecks, severance, etc.
• Resolve internal and external employee inquiries in adherence to department service level agreements.
• Prepare and reconcile 401k contributions, deductions, and employer match submissions, understanding legal responsibilities of accurate and timely processing.
• Prepare worker compensation reports, reconciling payroll tax reports with an understanding of classification codes.
• Prepare and process benefit funding.
• Reconcile all benefits monthly and between the connecting benefits administrator to ensure all benefit deductions are accurate.
• General accounting support including various other projects and tasks such as reconciliations and year-end entries as directed by the Director of Accounting.
• Assist with audits, the 990, and 401k audit.
• Maintain compliance with payroll laws, regulations, labor union standards and other regulatory requirements.

Who you are:

• 2+ years full-cycle payroll experience, with strong experience using a payroll processing software (Rippling is a plus)
• Understanding of payroll-related deductions (e.g., benefits, 401k contributions, etc.)
• Ability to prioritize and multi-task in a fast-paced environment
• Team oriented and able to work with employees at all levels
• Excellent verbal and written communication skills
• Strong Microsoft Office Suite skills, including VLookup and Pivot tables
• Able to demonstrate complete discretion and confidentiality

Salary: $76,500


PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.


UWBA does not discriminate on the basis of race, color, gender (including actual or perceived gender, and gender identity), sexual orientation, age, marital status, medical condition, religious affiliation, veteran status, national origin, citizenship status, mental or physical disability, or any other characteristic protected by applicable state, federal or local law. Applicants must be able to work legally in the United States. UWBA will consider qualified applicants with criminal histories in the manner consistent with the requirements of the San Francisco Fair Chance Ordinance. If you need a reasonable accommodation in order to apply for a job, please let us know. If the reason you need an accommodation is not obvious, we may ask for documentation confirming your functional limitations.