Accountant II

Accountant II, Travel and Expense

The Accountant II, Travel and Expense is responsible for the accurate and timely review, processing, and reconciliation of employee travel expenses, institutional reimbursements, and related disbursements. Reporting to the Director of Daily Financial Operations, the position serves as a primary campus resource for travel and expense policies, procedures, training, and compliance. The position also supports accounts payable operations, account reconciliations, journal entries, payment processing, and annual reporting requirements.

Review and process travel authorizations, expense reports, cash advances, and reimbursement requests for faculty, staff, students, non-employees, and other authorized travelers. Evaluate travel and expense transactions for accuracy, appropriate documentation, reasonableness, funding availability, and compliance with applicable GGC, Board of Regents, state, and federal requirements. Serve as a primary campus resource for travel and expense policies, procedures, and system-related questions. Develop and deliver training, guidance, and reference materials for employees and departments involved in travel and expense transactions. Perform monthly reconciliations of cash advance, travel, expense, and other assigned accounts; research variances and prepare necessary journal entries. Assist with scheduled and special payment cycles, including check, ACH, EFT, and other authorized payment methods. Support full-cycle accounts payable processing, including the review and processing of vendor invoices and payment requests. Monitor outstanding cash advances and unresolved travel or expense transactions, communicating with employees and departments to ensure timely resolution. Research and resolve discrepancies involving expense reports, reimbursements, invoices, payment requests, and supporting documentation. Assist with annual 1099 reporting and related compliance activities. Identify opportunities to improve travel, expense, and accounts payable processes, controls, training, and customer service. Exercise independent judgment within established policies and procedures and escalate exceptions or higher-risk transactions as appropriate. Maintain complete and accurate records in accordance with institutional record-retention requirements. Perform other duties consistent with the scope and level of the position.

2 Year / Associate's degree in accounting, finance or related field. 3 or more years of experience in accounting, accounts payable, travel and expense administration, financial operations, or a related area.

Experience from a higher education, government or non-profit setting Experience with enterprise financial, travel, expense, or accounts payable systems Experience with PeopleSoft, Workday, or a comparable ERP system Experience in higher education, government, or another regulated environment Knowledge of state travel requirements or public-sector disbursement practices

45,300 - 56,600 Salary offer will be dependent on candidate's experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.

Proficiency with Microsoft Excel and the ability to analyze, reconcile, and communicate financial information Ability to learn and effectively use enterprise financial systems, workflow tools, and electronic document-management systems Ability to interpret and apply complex policies consistently Ability to identify exceptions, discrepancies, and potential control concerns Strong written and verbal communication skills, including the ability to explain requirements to nonfinancial audiences Strong organizational and time-management skills with the ability to manage multiple deadlines and transaction volumes Strong customer-service orientation and the ability to handle sensitive or difficult transactions professionally

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50). For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at View phone number on click.appcast.io or email View email address on click.appcast.io.

Position of Trust + Education & Credit

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.