Event Coordinator

Event Coordinator

The Student Center Georgia State University The Conference Coordinator serves registered student organizations, university departments, and external clients with their reservation and event planning needs for meetings and events to be held in Student Center-managed spaces. The Student Center Event Management office staff does not plan their own events for the office; instead they represent the venue and advise clients on room capacities, setup options, and equipment to clients wishing to host their events in the building. This position reports to the Event Management.

What Makes The Student Center A Great Place?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship
• A rapidly growing center within an academic setting

Here Is What You Will Do

• Processes reservation requests made by registered student organizations, university departments, and external clients; helps process 12,000+ requests annually with more than 8,000 events taking place within the Student Center
• Assists with the daily operations of the office, including purchases, maintenance of office software and or equipment, troubleshooting software issues, and front-desk scheduling.
• Advises clients of the capacity and capability of Student Center event spaces (20 meeting spaces, including the 674-seat ballroom and 413-seat auditorium)
• Assists and guides clients through their event planning process by holding client meetings, giving tours of the space(s), creating room diagrams, writing contracts, explaining and enforcing relevant policies and/or deadlines, entering or correcting reservation details, and answering basic billing questions
• Creates the optimal experience for all clients by analyzing their event needs, goals, and budget; connects clients to the correct campus resources
• Coordinates and communicates clients' event needs regarding room and equipment details to client's specifications.
• Checks in with clients on day of the event, especially with major events, to provide assistance as needed and to ensure client satisfaction
• Follows up with clients post-event to solicit feedback about their experience
• Helps maintain current literature, forms, and documents utilized by the office.

Qualifications:

Minimum Hiring Qualifications: Bachelor's degree; or a combination of education and related experience.

Preferred Hiring Qualifications: Excellent customer service skills coupled with the ability to build a good rapport with clients; must be able to enforce and follow policies while still delivering quality customer service Great attention to detail Strong organizational, critical thinking, and problem-solving skills Exceptional communication skills, both written and oral, with clients, colleagues, and students; ability to navigate through delicate or even tense situations with tact, diplomacy, and professionalism A strong ability to multitask, be self-directed, work independently, and prioritize tasks and schedules appropriately

College/Business Unit: Student Services

Department: Student Center Event Management

Location: Atlanta Campus

Shift: Monday - Friday 8:30am - 5:15pm

Salary: $39,200 - $40,000

Pay Grade: 10

FLSA Status: Non-Exempt

Job Type: Full Time (Benefits Eligible)

Job Posting: 06/29/26, 3:40:18 PM

Closing Date: 07/14/26, 3:59:00 AM

Special Instructions: To be considered, please provide the following: A completed application, A cover letter specifically addressing this position, resume, and a list of at least three professional references are required for successful candidates.

Georgia State University Values

COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university

IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility

TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place

INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources

EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service

STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents

USG Core Value Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

Equal Employment Opportunity: Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions.

Background Check

Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.

Clery Disclosure of Campus Security Policy and Campus Crime

Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.