Onboarding Coordinator

Children's Hospital Of The King's Daughters

Norfolk, VA

GENERAL SUMMARY
- The Onboarding Coordinator works closely with Talent Acquisition (TA) Specialists and is responsible for ensuring a personalized and outstanding onboarding experience for all candidates and employees. This role interacts with all levels of staff and has exposure to sensitive human resources information, necessitating the use of tact, diplomacy, discretion and judgment. Reports to department leadership.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Provides first hand support and organization of the day-to-day operations for all on-boarding processes.
- Responsible for the processing of various compliance screenings such as driving records, background checks, Office of Inspector General reports for new hires when hired, new hire health screen clearances; I-9 reporting/tracking using E-Verify.
- Responsible for processing nuanced onboarding compliance screening and audits such as extended background checks, specialty NRC clearances, Child Advocacy, etc.
- Works collaboratively with internal and external customers to update and maintain Talent Management systems and applications for the health system regarding onboarding.
- Ensures adherence to company policies, accreditation guidelines, and state and federal government requirements.
- Reviews current and drafts new processes, procedures, and policies related to onboarding; identifies potential risk, improvements, and efficiencies and brings suggestions to Manager for review.
- Reviews all talent management systems' files; auditing and purging per policy and state and federal government requirements.
- Updates and maintains personnel systems with personnel data; ensures the accuracy of all data entered in systems.
- Coordinates contingent labor program administration including entering information in HRIS and tracking contingent labor activities.
- Assists with TA events, pre-screening and sourcing.
- Assists in training new recruiting and talent management staff on onboarding procedures and requirements.
- Performs other duties as assigned.
LICENSES AND/OR CERTIFICATIONS
- None required.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
- Required Education and Experience
  - High school diploma or equivelant required.
  - Minimum of two years' onboarding or HR experience required.
- Preferred Education and Experience
  - Bachelor's degree in human resources, business, or related field preferred.
- Required Knowledge, Skills and Abilities
  - Expert in using applicant tracking systems.
  - Proficient in MS Office.
  - Ability to fully understand and improve the on-boarding process.
  - Ability to work effectively in a culturally diverse team environment with all levels of staff and ability to maintain excellent work relationships with staff, candidates, and subcontractors.
  - Excellent written and oral communication, interpersonal, and organizational skills.
  - Demonstrates the ability to work in a fast paced environment responding to unpredictable changing situations and needs with sound judgment and excellent customer relations skills.
  - Must have the ability to handle multiple tasks and projects at once.
WORKING CONDITIONS
- Normal office environment with little exposure to excessive noise, dust, temperature and the like.
PHYSICAL REQUIREMENTS
- Click here to view physical requirements.

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Vacancy posted 9 hours ago

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