Mail room Contracts / Budgets Analyst i

Job Description and Duties

Under the supervision of the Supervisor I, the Analyst I functions as the primary analyst for the District's mailroom operations and provides analytical and administrative support to the Logistics Operations Branch. The incumbent performs a wide variety of analytical assignments related to mail room operations, including coordination of mail processing activities, service and vendor support, invoice review, Cal-Card reconciliation, payment tracking for GLS, USPS, and other mail-related services, encumbrance monitoring, records management, and preparation of reports and correspondence. The Analyst I works in coordination with one other analyst and two Office Technicians assigned to the mail room to ensure operational efficiency, consistency, accuracy, and compliance with departmental policies and procedures. The incumbent exercises initiative, sound judgment, and analytical skills in reviewing operational and fiscal documents, resolving administrative issues, identifying process improvements, and supporting the overall effectiveness of the District's mailroom program.

Parf 04-27- 0145 / JC-528298

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

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Working Conditions

Position located at 111 Grand Ave, Oakland, Alameda County.

The incumbent primarily works in a standard office and mail room environment with
artificial lighting and controlled temperature. The position involves prolonged periods of sitting and working at a computer workstation, as well as regular movement within mail room operations areas. The work requires frequent use of office and mailroom equipment such as computers , printers, scanners, telephones, postage equipment , and shipping or mailing tools. 

Occasional physical activity may be required, such as :

Receiving, sorting, or distributing mail and packages. Retrieving , storing , or moving mail trays , packages, records , or supplies in mail room or storage areas. Lifting and moving boxes , packages, or mail-related materials weighing up to 25 pounds. 

The position may also involve : Occasional travel within the District for meetings, training, or operational support needs. Participation in virtual meetings and use of collaboration tools. A fast-paced work environment that may involve frequent interruptions, shifting priorities, service deadlines , and time-sensitive mail or delivery issues requiring flexibility and adaptability.

Multiple positions may be filled from this recruitment.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Important Application Instructions:

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.