Accounting and Executive Operations Manager (Client Opening)

We are supporting a nonprofit organization dedicated to uplifting our community through programs that help individuals strengthen their abilities, access new opportunities, and grow with confidence. They create meaningful experiences that teach essential skills and empower youth to reach their full potential.

Rooted in perseverance and resilience, their work focuses on providing impactful experiences that foster growth, broaden possibilities, and help build a thriving future for everyone they serve.

POSITION SUMMARY

We are seeking a dedicated, detail-oriented professional to support both executive operations and the organization’s financial management. This role combines executive-level administrative support with progressively responsible accounting and bookkeeping responsibilities using QuickBooks.

This position is designed to grow in responsibility and scope, with the opportunity to develop into a senior finance role as the organization evolves. The ideal candidate brings strong bookkeeping and accounting fundamentals, along with a passion for supporting a mission-driven nonprofit organization and the desire to take increasing ownership of financial processes, reporting, and internal controls.

KEY RESPONSIBILITIES

Executive & Operations Support

• Manage and maintain the Executive Director’s schedule, including meetings, appointments, and travel arrangements


• Assist with preparation and distribution of correspondence, reports, and presentations


• Coordinate and facilitate communication between staff, board members, and external stakeholders


• Provide general administrative support, including answering phones, managing office supplies, and handling mail

Accounting & Financial Management

• Perform day-to-day bookkeeping using QuickBooks, including accounts payable, accounts receivable, payroll processing, and cash management


• Maintain ownership of the general ledger, including journal entries and accruals


• Own the monthly close process, including reconciliations for bank accounts, credit cards, and balance sheet accounts


• Prepare, review, and analyze financial statements, including the profit & loss statement, balance sheet, and cash flow reports


• Assist with budgeting and financial forecasting, including monitoring budget-to-actual results


• Prepare financial reports and summaries for leadership and the Board of Directors


• Support nonprofit governance requirements through accurate, timely financial reporting


• Track and report on restricted funds and grants, ensuring proper classification and compliance


• Support the annual audit and serve as the primary audit liaison


• Maintain accurate and well-organized financial records and documentation


• Assist with implementing or refining accounting workflows and documentation to support organizational growth


• Ability to quickly learn and navigate proprietary enterprise systems.

QUALIFICATIONS

• Bachelor’s degree in Accounting, Business Administration, Finance, or a related field preferred


• 3–5 years of progressive bookkeeping or accounting experience


• Proficiency in QuickBooks and Microsoft Office Suite


• Experience preparing financial reports for leadership and/or board members


• Familiarity with nonprofit governance, board reporting, and compliance requirements preferred


• Demonstrated growth toward senior accounting responsibilities


• Strong organizational, analytical, and time-management skills


• Excellent communication and interpersonal abilities


• Ability to work independently while collaborating effectively with leadership and team members


• Desire to grow into a more senior financial role within the organization

This role is ideal for a finance professional seeking a long-term opportunity to grow into a senior accounting or finance leadership position within a mission-driven nonprofit organization.

This organization provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.