Accounting Specialist

Accounting Specialist

The Accounting Specialist manages full-cycle accounts receivable and accounts payable in a highly manual, hands-on environment. This role focuses on transactional accounting activities, including invoicing, cash application, collections, vendor payments, and expense processing, while using QuickBooks Desktop for daily accounting operations. The position offers broad exposure across accounting and the wider business, along with the opportunity to help improve and streamline existing processes in a growing organization.

Responsibilities

• Manage full-cycle accounts receivable, including preparing and issuing invoices, applying cash receipts, performing collections activities, and following up on outstanding accounts.
• Handle accounts payable activities, including entering invoices, coding transactions accurately, and performing manual three-way matching of purchase orders, invoices, and receipts.
• Prepare vendor payments through manual check runs and ensure all supporting documentation is complete, accurate, and properly organized.
• Utilize QuickBooks Desktop daily to process accounts payable, accounts receivable, and other transactional accounting activities.
• Process paper invoices, receipts, and employee expense reports in a manual environment, maintaining accurate records and documentation.
• Proactively manage collections efforts and past-due balances, communicating with customers to resolve billing and payment issues in a timely and professional manner.
• Identify and help implement opportunities to streamline, improve, and standardize existing accounting processes and workflows.
• Maintain a high level of accuracy, organization, and attention to detail across all daily accounting activities and records.
• Support different areas of accounting and the business as needed, with a strong emphasis on transactional accounting tasks.

Essential Skills

• At least 2 years of accounts receivable experience, including light collections responsibilities.
• Minimum of 1 year of experience using QuickBooks Desktop for daily accounting activities.
• Hands-on experience with accounts receivable processes such as invoicing, cash application, collections, and account follow-up.
• Hands-on experience with accounts payable processes including invoice entry, coding, and manual three-way matching.
• Strong accuracy, organization, and attention to detail in handling transactional accounting work.
• Ability to work effectively in a highly manual, paper-based accounting environment.
• Capability to manage collections and past-due balances and resolve billing and payment issues professionally.

Additional Skills & Qualifications

• Preferred: 2+ years of combined accounts receivable and accounts payable experience.
• Experience processing paper invoices, receipts, and employee expense reports.
• Interest in identifying and contributing to process improvements in accounting workflows.
• Comfort working across multiple areas of accounting and supporting broader business needs in a small company setting.

Job Type & Location

This is a Contract to Hire position based out of Maple Grove, MN.

Pay and Benefits

The pay range for this position is $26.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)