Procurement Coordinator

The Procurement Coordinator also known as an Associate Procure-to-Pay (P2P) Buyer supports the procurement function by ensuring alignment between purchase orders, supplier invoices, and receiving transactions. This role serves as a key liaison between Purchasing, Accounting, Receiving, and external suppliers to facilitate accurate and timely processing of procurement transactions. The Associate Buyer will also support the purchasing team with low to moderate complexity component purchases while maintaining supplier relationships and ensuring material availability. Key Responsibilities Procure-to-Pay Administration Reconcile purchase orders, receiving transactions, and supplier invoices to ensure payment accuracy. Investigate and resolve discrepancies involving pricing, quantities, receipts, and invoice matching. Coordinate with Accounting, Receiving, and Suppliers to expedite issue resolution. Monitor open purchase orders and ensure timely receipt processing. Assist in maintaining accurate supplier and procurement master data within the ERP system. Purchasing Support Support Buyers with procurement of low-value and routine production components. Obtain supplier quotations and evaluate pricing, lead times, and delivery commitments. Create, maintain, and expedite purchase orders. Track supplier deliveries and communicate shortages, delays, or risks to stakeholders. Assist with inventory replenishment activities and material planning initiatives. Supplier Coordination Serve as a primary contact for day-to-day supplier communications. Follow up on order acknowledgments, shipment dates, and delivery performance. Support supplier performance tracking and continuous improvement initiatives. Escalate critical supply chain issues when necessary. Cross-Functional Collaboration Work closely with Receiving to ensure timely processing of incoming materials. Partner with Accounting to resolve invoice and payment-related concerns. Support Buyers and Procurement leadership with reporting and data analysis. Participate in process improvement initiatives to enhance procurement efficiency and transaction accuracy. Qualifications Education Associate Degree in Supply Chain Management, Business Administration, Accounting, Operations Management, or a related field required. Bachelor's Degree preferred. Experience 2-5 years of experience in procurement, purchasing, supply chain, accounting support, procurement administration, or procure-to-pay operations. Experience working within an ERP system such as Acumatica, SAP, Oracle, Microsoft Dynamics, or similar platforms preferred. Manufacturing experience strongly preferred. Skills & Competencies Strong attention to detail and analytical problem-solving skills. Understanding of purchase orders, receiving processes, invoicing, and supplier management. Ability to manage multiple priorities in a fast-paced manufacturing environment. Excellent communication and interpersonal skills. Proficient in Microsoft Excel and other Microsoft Office applications. Strong organizational and time-management abilities. Ability to work effectively across multiple departments and with external suppliers. Preferred Attributes Basic understanding of inventory management and material planning concepts. Familiarity with three-way matching (PO, Receipt, and Invoice). Knowledge of procurement and supply chain best practices. Continuous improvement mindset with a customer-service-oriented approach. Reporting Structure Reports to: Procurement Supervisor / Purchasing Manager At Schneider, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work. Our Total Rewards is our way of saying: "We see you. We value you". It’s more than just pay and benefits- it’s a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker. For this U.S. based position, the expected pay range is USD 68,000 - USD 102,000 per year. This pay range includes base pay and short-term incentives. The compensation range for this full-time position applies to candidates located within the United States. Our pay ranges are determined by reviewing roles of similar responsibility and level. Within the pay range, individual pay is determined by several factors including performance, knowledge, job-related skills, experience, and relevant education or training. Schneider Electric is there when it matters most to you Our Total Rewards package outlines all the benefits and support you’ll enjoy as part of the Schneider Electric team: Care for Yourself and Your Family. We ensure you feel secure with benefits that help you and your family thrive: medical (with member reward points), dental, vision, and basic life insurance, Benefit Bucks, flexible work arrangements, paid family leaves, well-being programs, 12 holidays per year, and 15 days of paid time off per year. Invest and Plan Your Future. We help you plan and invest for the future with competitive pay and programs including base salary, incentives, company share ownership, and 401(k) with match. Grow Your Skills and Career. We support development through performance discussions, global opportunities, the Schneider Career Hub, and learning platforms like Coursera. Team Up in the Workplace. We encourage collaboration, recognition, sharing your voice, and an inclusive workplace. Support Your Community. We make a difference through volunteer leave, programs with the Schneider Electric Foundation, youth education initiatives, and military leave benefits. Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and "inclusion" is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do. Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct. Our Total Rewards package outlines all the benefits and support you’ll enjoy as part of the Schneider Electric team: Care for Yourself and Your Family. We ensure you feel secure with benefits that help you and your family thrive: medical (with member reward points), dental, vision, and basic life insurance, Benefit Bucks, flexible work arrangements, paid family leaves, well-being programs, 12 holidays per year, and 15 days of paid time off per year. Invest and Plan Your Future. We help you plan and invest for the future with competitive pay and programs including base salary, incentives, company share ownership, and 401(k) with match. Grow Your Skills and Career. We support development through performance discussions, global opportunities, the Schneider Career Hub, and learning platforms like Coursera. Team Up in the Workplace. We encourage collaboration, recognition, sharing your voice, and an inclusive workplace. Support Your Community. We make a difference through volunteer leave, programs with the Schneider Electric Foundation, youth education initiatives, and military leave benefits. We believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work. Our Total Rewards is our way of saying: "We see you. We value you". It’s more than just pay and benefits- it’s a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker. €40 billion global revenue +9% organic growth 150 000+ employees in 100+ countries Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct. The Procurement Coordinator also known as an Associate Procure-to-Pay (P2P) Buyer supports the procurement function by ensuring alignment between purchase orders, supplier invoices, and receiving transactions. This role serves as a key liaison between Purchasing, Accounting, Receiving, and external suppliers to facilitate accurate and timely processing of procurement transactions. The Associate Buyer will also support the purchasing team with low to moderate complexity component purchases while maintaining supplier relationships and ensuring material availability. Key Responsibilities Procure-to-Pay Administration Reconcile purchase orders, receiving transactions, and supplier invoices to ensure payment accuracy. Investigate and resolve discrepancies involving pricing, quantities, receipts, and invoice matching. Coordinate with Accounting, Receiving, and Suppliers to expedite issue resolution. Monitor open purchase orders and ensure timely receipt processing. Assist in maintaining accurate supplier and procurement master data within the ERP system. Purchasing Support Support Buyers with procurement of low-value and routine production components. Obtain supplier quotations and evaluate pricing, lead times, and delivery commitments. Create, maintain, and expedite purchase orders. Track supplier deliveries and communicate shortages, delays, or risks to stakeholders. Assist with inventory replenishment activities and material planning initiatives. Supplier Coordination Serve as a primary contact for day-to-day supplier communications. Follow up on order acknowledgments, shipment dates, and delivery performance. Support supplier performance tracking and continuous improvement initiatives. Escalate critical supply chain issues when necessary. Cross-Functional Collaboration Work closely with Receiving to ensure timely processing of incoming materials. Partner with Accounting to resolve invoice and payment-related concerns. Support Buyers and Procurement leadership with reporting and data analysis. Participate in process improvement initiatives to enhance procurement efficiency and transaction accuracy. Qualifications Education Associate Degree in Supply Chain Management, Business Administration, Accounting, Operations Management, or a related field required. Bachelor's Degree preferred. Experience 2-5 years of experience in procurement, purchasing, supply chain, accounting support, procurement administration, or procure-to-pay operations. Experience working within an ERP system such as Acumatica, SAP, Oracle, Microsoft Dynamics, or similar platforms preferred. Manufacturing experience strongly preferred. Skills & Competencies Strong attention to detail and analytical problem-solving skills. Understanding of purchase orders, receiving processes, invoicing, and supplier management. Ability to manage multiple priorities in a fast-paced manufacturing environment. Excellent communication and interpersonal skills. Proficient in Microsoft Excel and other Microsoft Office applications. Strong organizational and time-management abilities. Ability to work effectively across multiple departments and with external suppliers. Preferred Attributes Basic understanding of inventory management and material planning concepts. Familiarity with three-way matching (PO, Receipt, and Invoice). Knowledge of procurement and supply chain best practices. Continuous improvement mindset with a customer-service-oriented approach. Reporting Structure Reports to: Procurement Supervisor / Purchasing Manager #J-18808-Ljbffr Schneider Electric North America