Accounting Associate

Job Description

Johnson Service Group, a professional recruiting firm, is currently assisting our client in their search for a full-time/direct hire Accounting Associate to support their manufacturing operations.


Position Overview
We are seeking a detail-oriented and organized Accounting Associate to join our accounting team and provide support across accounts receivable, accounts payable, general accounting, banking, bookkeeping, and financial reporting activities.

This position will play an important role in maintaining accurate financial records, supporting timely customer collections and vendor payments, and ensuring accounting information is entered and maintained accurately within the company's ERP system. The Accounting Associate will work closely with the accounting team and CFO and will have the opportunity to contribute across a broad range of accounting functions in a manufacturing environment.

The ideal candidate is highly organized, dependable, detail-oriented, and comfortable managing multiple priorities while maintaining accuracy and confidentiality.

Key Responsibilities
Administrative & Accounting Support

• Monitor the accounting department phone line and shared accounting mailbox, responding to inquiries or directing requests as appropriate.
  
  
• Maintain accurate, organized, and up-to-date financial and accounting records.
  
  
• Enter and maintain customer, vendor, and financial information within the ERP system and other accounting software.
  
  
• Provide general administrative and accounting support to the accounting team and CFO as needed.

Accounts Receivable

• Monitor weekly aged accounts receivable reports and proactively follow up on past-due customer balances.
• Communicate with customers regarding outstanding invoices and payment status to support healthy cash flow.
• Research and resolve customer questions, disputes, and invoicing issues.
• Process billing adjustments, credits, refunds, and other receivables-related transactions as authorized.
• Prepare and distribute customer statements and follow up on discrepancies or outstanding balances.
• Process customer invoices accurately and in a timely manner.
• Maintain appropriate documentation related to customer accounts and collection activity.

Accounts Payable

• Review vendor invoices for accuracy, proper documentation, and appropriate approval prior to payment.
• Process vendor invoices and maintain accurate accounts payable records.
• Monitor weekly aged accounts payable reports and payment schedules to help ensure vendors are paid accurately and on time.
• Research and resolve vendor questions, payment issues, and account discrepancies.
• Review vendor statements, identify discrepancies, and coordinate resolution as needed.
• Process vendor payments through various methods, including checks, ACH, wire transfers, online vendor accounts, and credit cards.
• Assist with billing adjustments, credits, refunds, and other accounts payable transactions.

General Accounting & Financial Support

• Perform accurate bookkeeping and enter financial transactions into the appropriate accounting and ERP systems.
• Monitor daily checking account activity and record transactions accurately.
• Reconcile bank account balances and investigate discrepancies.
• Verify bank deposits and ensure transactions are properly recorded.
• Assist with monthly financial close activities and provide supporting information to the external accounting firm.
• Prepare supporting documentation and financial data for weekly, monthly, quarterly, and annual reporting.
• Research and correct accounting discrepancies in accordance with company policies and applicable U.S. GAAP.
• Maintain accurate and organized supporting documentation for financial transactions and reporting.
• Assist with multistate sales and use tax activities, including gathering, organizing, and preparing supporting documentation.
• Review monthly sales representative commission calculations and process commission payments accurately and on schedule.
• Perform other accounting and financial duties as assigned.

Qualifications

• Associate degree or equivalent combination of education and experience in Accounting, Finance, Business, or a related field with an accounting emphasis.
• 3+ years of accounting experience within a manufacturing or industrial environment.
• Working knowledge of accounts receivable, accounts payable, bookkeeping, bank reconciliations, and general accounting principles.
• Strong attention to detail and a high degree of accuracy.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with the accounting team and company leadership.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to handle confidential financial information with discretion.

Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

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