Payroll Administrator/Assistant (Remote)

As a Payroll Specialist focused on contractors within a locums staffing firm, you will play a pivotal role in ensuring accurate and timely payroll processing for all contract employees. Your primary responsibility will be managing the entire payroll lifecycle for contractors, including timesheet approvals, data collection, payroll processing, compliance, and reporting. Additionally, having experience with Account Receivables and processing invoices is always a plus as well. Timesheet Review: Review and audit contractor timesheets for accuracy, completeness, and compliance with company policies and client requirements. hours worked, pay rates, overtime calculations, and proper cost center or assignment coding. approvals and corrections within payroll deadlines. submitted and approved in accordance with established payroll schedules. • Payroll Processing: Accurately process payroll for contractors, ensuring timely payment and correct deductions in line with federal, state, and local regulations. • Data Management: Collect, verify, and maintain contractor timesheets, expense reports, and other necessary documentation to ensure accurate payroll processing. • Compliance: Ensure all payroll activities comply with applicable laws and regulations, including tax withholdings, wage and hour laws, and contractor classification Prepare and distribute payroll reports, including earnings statements, tax Partner with billing and accounts receivable Issue Resolution: Address and resolve any payroll discrepancies or issues, providing timely support to contractors and internal teams. • System Management: Utilize payroll software and systems to manage and streamline payroll processes, ensuring data integrity and security. Review commission data in Salesforce for accuracy, including placement details, pay/bill rates, and applicable commission structures Serve as the main point of contact for contractors regarding payroll Identify opportunities for process improvements within the payroll function, enhancing efficiency and accuracy. 3+ years of payroll processing experience, preferably in a high-volume or staffing Proven experience as a Payroll Specialist, preferably within a staffing firm or handling payroll for contractors • Strong understanding of payroll processes, tax regulations, and labor laws • Proficiency with payroll systems (e.g., ADP, Paychex, or similar platforms) and advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, data analysis) • Familiarity with Vendor Management Systems (VMS) and timekeeping platforms is highly Strong organizational and time management skills with the ability to meet strict payroll Excellent communication skills with the ability to collaborate cross-functionally (payroll, billing, AR, sales, and operations teams) • Ability to handle sensitive and confidential information with discretion