Senior Payroll Specialist

Overview

Nippon Express Company, Ltd. ("NX") was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world.


Nippon Express U.S.A., Inc. ("NEU") was incorporated in New York in 1962 as a fully owned subsidiary of NX. NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock. NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees. NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world.

We are looking for a dynamic payroll professional! If you are passionate and an SME in all payroll-related functions: Apply Today!

Hybrid Schedule : 4 days in the office and 1 remote day.

Salary : $65,000 - $78,000

This salary range is a good faith estimate of the expected salary range for this position, based on a wide range of factors including qualifications, experience and training, operational and business needs and other considerations permitted by law. At NEU, it is not typical for an individual to be hired at or near the top of the range for the role.

Responsibilities

Purpose:


The Sr. Payroll Specialist ensures payroll is processed timely and accurately. Ensuring pay is following company specific pay policies as well as federal and state regulatory compliance while maintaining a high level of customer service and confidentiality.

Essential Duties:

• Preparation of pay related data including but not limited earnings and deduction adjustments, bonus payments, tax withholding and direct deposit updates and self-service guidance.
• Employee data maintenance including but not limited to new hire setup, job related changes related (job, department, branch updates, etc.), status changes, terminations.
• Time and Attendance administration, working with supervisors/managers ensuring completion and approval of timecards, making updates and edits to timecards ensuring proper pay. Pre-balancing of hourly hours to ensure correct reporting to 3rd party payroll vendor for processing.
• Ensure compliance laws are met for all garnishment and support orders for federal and state withholding and confirming timely execution of required steps as it pertains to answers, deduction setup, and payments with 3rd party payroll vendor.
• Resolve and troubleshoot all routine and non-routine payroll problems, including tax notices received.
• Reviewing, editing and approving payrolls after managers signoff.
• Partner with the 3rd party payroll vendor to initiate, review, edit and approve payrolls being processed on a weekly, biweekly and monthly basis ensuring employees are paid correctly.
• Handling off cycle pay requests as needed.
• Work with General ledgers and SAP accounting system.
• Other duties as assigned.

Qualifications

Minimum Requirements:

• A minimum of 5+ years' experience with the ADP and/or UKG payroll software programs, UKG strongly preferred.
• FCP or CPP certifications preferred.
• 2-year college degree preferred, or equivalent experience.
• Proficient in Microsoft Excel and Word, Adobe.
• Ability to communicate clearly and effectively, both verbally and written.
• A general knowledge of Payroll taxation.
• Multi-state payroll processing experience.
• General Ledger and SAP experience preferred.
• The ability to work independently and as part of a team in a steady paced environment to deliver results to deadlines.
• Strong understanding of end to end payroll processing, payroll requirements, laws, taxes and regulations.
• Must work well with a high level of confidentiality.

Organization Relationships:

• This position interacts with all levels of employees at the Branch, Regional Administration HR, Head Office HR & Legal.
• Must be comfortable and effective in working with local employees as well as rotational staff.
• May work with Federal & State Government Agencies

Work Environment:

• With or without accommodations) This position is predominantly sedentary office work, which involves sitting, typing, filing, and conversing on the phone.
• This position could include physical demands to include, but not limited to standing, walking, sitting, bending, twisting, reaching, lifting, pushing, pulling, climbing, and carrying heavy objects repeatedly.

Nippon Express offers a generous Employee Benefits Package including:

• Medical, Dental, and Vision beginning the 1st of the month after 30 days.
• 401k with a company match
• Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more.
• Generous Vacation and Sick time.

Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.