Part-Time Administrative Assistant

Job Description

Job Description

Part-Time Administrative Assistant/Front Desk

LONG TERM PART TIME CONTRACT POSITION in KATY OFFICE

HOURS 2PM-6PM, Monday to Friday

Pay: $22.00 per hour

Must have above average Excel and Microsoft email/TEAMS skills.

SUMMARY

This role is has a variety of duties from maintaining a professional front desk environment, coordinating office activities, managing mail, invoices, correspondence, and supporting Front Desk and other projects. Note that the phone duties are a small/de minimis as phone rarely rings. Candidate must be reliable and able to work the hours assigned, and possess strong organizational skills, as well as ability to resolve matters that arise. Attention to detail, and the ability to manage multiple priorities while delivering excellent customer service. Must be able to resolve issues with high level of customer service attitude.

SPECIFIC RESPONSIBILITIES

• Top level Administrative skills required, including above level Excel skills.
• Answering, screening and directing incoming phone calls
• Organize and schedule meetings, interview and appointments; order & set up lunch.
• Assist with other admin projects as needed.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Update Organization Chart using Vizio software (knowledge is required)
• Compile reports for management team/meetings using PPT and Excel (knowledge is required)
• Data Entry
• Maintain reception area, kitchen, employee breakroom and office supply rooms
• Receive, sort and deliver mail
• Prepare and monitor invoices;
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating equipment and techniques
• Contributes to team goals by accomplishing related duties as needed
• May cross train to perform other duties.

ADDITIONAL REQUIREMENTS:

• Valid driver’s license

• Accept a background check

• Authorized to work in the United States

• 10+ years of work experience with Microsoft PowerPoint

• 10+ years of work experience with Microsoft Excel