Coordinator, Academic Records

Coordinator, Academic Records

Posting Number
req26143

Department
Office of the Registrar

Department Website Link

Location
Tucson Campus

Address
Tucson, AZ USA

Position Highlights

The Office of the Registrar is excited to announce that they are welcoming applications for the Coordinator, Academic Records role within their department! The Academic Records Coordinator is a key member of the Registration, Residency, & Transcripts (RRT) department within the Office of the Registrar. This role supports the creation, maintenance, and accuracy of student academic records, including providing advanced support for complex registration and student record issues, document processing and service to students, faculty, and staff across all RRT functions.

This position offers a hybrid work arrangement. While many responsibilities may be completed remotely, the role requires weekly onsite presence at the Tucson, Arizona campus to fulfill duties that must be performed in person.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here

Duties & Responsibilities

Academic Records Oversight

• Support the integrity, accuracy, and maintenance of student academic records, including document review, processing, and archiving.
• Ensure compliance with institutional policies and regulatory requirements in all record-related activities.

Case Management and Escalation Support

• Independently manage and resolve complex and escalated cases involving academic records, enrollment, registration, and grading.
• Provide guidance and support to student workers and unit specialists, assisting department leadership with issue resolution and decision-making across RRT functions.

Systems and Operations Support

• Act as a liaison between the Office of the Registrar and technical support teams to address system functionality, updates, and process improvements related to records and enrollment systems.

Records Management and Compliance

• Support and maintain student records retention practices, including reviewing, verifying, and maintaining documentation in accordance with institutional policies and quality assurance standards.
• Perform other duties as assigned, demonstrating flexibility and responsiveness to evolving operational needs within academic records and registrar services.

Knowledge, Skills, and Abilities:

• Excellent attention to detail skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to work well within a team and in group settings.
• Proven track record of the ability to work independently and efficiently.
• Workplace agility and adaptation skills when facing necessary change.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree required.
• Minimum of 3 years of relevant experience required.

Preferred Qualifications

• Experience with Microsoft Windows and Office software

FLSA
Exempt

Full Time/Part Time
Full Time

Number of Hours Worked per Week
40

Job FTE
1.0

Work Calendar
Fiscal

Job Category
Student Services

Benefits Eligible
Yes - Full Benefits

Rate of Pay
$47,356-$59,195

Compensation Type
salary at 1.0 full-time equivalency (FTE)

Grade
6

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.


The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level
PC2

Job Family
Registration & Records

Job Function
Student Services

Type of criminal background check required:
Name-based criminal background check (non-security sensitive)

Number of Vacancies
1

Target Hire Date
6/8/2026

Expected End Date

Contact Information for Candidates
Kris Peabody | View email address on click.appcast.io

Open Date
5/29/2026

Open Until Filled
Yes

Documents Needed to Apply
Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at View email address on click.appcast.io.