Executive Assistant

Company Summary:

Dr. Gabi , a groundbreaking AI health companion app designed to put the world’s smartest, kindest doctor in everyone’s pocket—delivering personalized health and nutrition guidance 24/7. Our mission is to create a world where proactive, deeply personal care is accessible to all—through both a luxury in-clinic experience and transformative technology.

About the Role:

We are seeking an experienced Executive Assistant to support our CEO as Medici and Dr. Gabi continue to grow. This is a high-trust, high-impact role requiring strong executive support experience, sound judgment, discretion, and operational excellence. The ideal candidate has supported a CEO or founder previously, understands how to manage competing priorities in a fast-paced environment, and is comfortable using modern tools and AI to increase efficiency. This person will play a critical role in ensuring the CEO is organized, prepared, and focused on the highest-value initiatives.

Benefits: We offer a comprehensive benefits package, including health, dental, and vision insurance, and paid time off. Team members also enjoy access to advanced imaging technology, a supportive and forward-thinking clinical team, and unique perks such as discounts on IV therapy and M-Sculpt sessions, free onsite yoga, and catered healthy lunches.

Key Responsibilities:

• Manage and prioritize the CEO’s calendar, ensuring alignment with company priorities
• Coordinate complex travel arrangements and detailed itineraries
• Prepare briefing materials for meetings, investor calls, and external engagements
• Draft and manage correspondence on behalf of the CEO
• Track follow-ups and ensure accountability across meetings and initiatives
• Serve as a professional point of contact for investors, advisors, partners, and VIP clients
• Support coordination of executive meetings, events, and stakeholder gatherings
• Assist with thoughtful relationship management, including outreach and gift coordination
• Improve systems and workflows using AI and productivity tools to increase efficiency
• Maintain strict confidentiality and discretion with sensitive information
• Provide general administrative support as needed to maintain executive momentum

Qualifications:

• 5+ years of experience supporting a CEO or senior executive
• Proven ability to manage complex schedules and shifting priorities
• Strong written and verbal communication skillsHighly organized with strong attention to detail
• Professional, polished, and comfortable interacting with senior stakeholders
• Proficiency in Google Workspace (Docs, Sheets, Slides)Experience using AI and automation tools to streamline work processes
• Bachelor’s degree preferred

Why Join Us?

• Medici is changing the healthcare system by delivering best-in-class preventive and complex condition care that dramatically improves outcomes, provides quick access to care, and significantly reduces medical costs with ambitious growth trajectory, we are attracting and cultivating team members who embody Medici values and are passionate about our mission to rebuild healthcare to what it should be.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.